Section one: Contracting authority
one.1) Name and addresses
Public Health Agency
12-22 Linenhall Street
BELFAST
BT28BS
Contact
Mark Johnston
Telephone
+44 2895363482
Country
United Kingdom
Region code
UKN06 - Belfast
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.publichealth.hscni.net/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Client Information Management System for the Lifeline Crisis Response Service
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
A robust and secure Information Management System (IMS) with 1real-time 1 information for the safe and effective operation of the Lifeline Crisis Response Service
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £65,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
During 2021 significant security concerns with the existing CIMS were identified and it was agreed that a move to a MS Dynamics system was essential. A Direct Award Contract - ref DAC9980 - was approved to address urgent operational and security issues and to update the system as well as secure support arrangements for the existing CIMS for a further two year period until the new IM solution was implemented. An additional DAC - ref DAC10890 - was approved to cover the costs of maintaining the existing system and developing a new more secure Dynamics 365 platform whilst retaining full operational integrity.
This work has now been completed and the current provider has identified the costs associated with migrating the current system to the new Dynamics 365 platform that has been developed. A new Direct Award Contract is required to cover these migration costs so that the work can be completed as a matter of priority
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
During 2021 significant security concerns with the existing CIMS were identified and it was agreed that a move to a MS Dynamics system was essential. A Direct Award Contract - ref DAC9980 - was approved to address urgent operational and security issues and to update the system as well as secure support arrangements for the existing CIMS for a further two year period until the new IM solution was implemented. An additional DAC - ref DAC10890 - was approved to cover the costs of maintaining the existing system and developing a new more secure Dynamics 365 platform whilst retaining full operational integrity.
This work has now been completed and the current provider has identified the costs associated with migrating the current system to the new Dynamics 365 platform that has been developed. A new Direct Award Contract is required to cover these migration costs so that the work can be completed as a matter of priority
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 July 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Deolitte Management Ltd
The Gasworks, 7 Cromac Avenue
Belfast
BT7 2JA
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Justification for not providing organisation identifier
Sole trader
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £65,000
Total value of the contract/lot: £65,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Public Health Agency
Belfast
Country
United Kingdom