Section one: Contracting authority
one.1) Name and addresses
Notting Hill Genesis
Bruce Kenrick House, 2 Killick Street
London
N1 9FL
Contact
Nicole Ward
Telephone
+44 3330003000
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-London:-Electrical-installation-work./G6H4YN678V
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electrical Safety Framework
Reference number
PROC1588
two.1.2) Main CPV code
- 45310000 - Electrical installation work
two.1.3) Type of contract
Works
two.1.4) Short description
Notting Hill Genesis (NHG) is looking to procure a Framework Agreement for the provisions of Electrical Safety Testing works. Works will be delivered across three regions, with call-off contracts issued for each one. The services will cover EICR testing and associated remedial work (both domestic and communal), domestic and communal heat and smoke detection, emergency lighting and PAT testing. Contractors will be required to provide all safety tests, inspections and certification including required remedial works to achieve compliance.
Please note the estimated total value includes third party spend.
two.1.5) Estimated total value
Value excluding VAT: £50,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Electrical Safety Testing
Lot No
1
two.2.2) Additional CPV code(s)
- 45310000 - Electrical installation work
- 45311000 - Electrical wiring and fitting work
- 45317000 - Other electrical installation work
- 45311100 - Electrical wiring work
- 45311200 - Electrical fitting work
- 45312000 - Alarm system and antenna installation work
- 39710000 - Electrical domestic appliances
- 45315100 - Electrical engineering installation works
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 51100000 - Installation services of electrical and mechanical equipment
- 51110000 - Installation services of electrical equipment
two.2.3) Place of performance
NUTS codes
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UK - United Kingdom
Main site or place of performance
EAST OF ENGLAND,LONDON,SOUTH EAST (ENGLAND),UNITED KINGDOM
two.2.4) Description of the procurement
NGH are looking to procure a single lot framework for Electrical Safety Testing. This will include but is not excluded to;
•5 year domestic EICR programme of circa 45,000 properties
•5 year communal EICR programme of circa 5,000 properties
•Remedial works required to achieve a pass for the above EICR inspections
•Renewal of smoke detection systems that will expire prior to the next EICR
•Replacement of CO alarms that will expire prior to next EICR
The framework will be a four plus four year framework with call off contracts for five years with the right to extend for a further five plus five years.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £30,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Additional info on the breakdown of the estimated value of this Lot is available in the IFT document.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-015453
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 August 2023
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
25 September 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 August 2024
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Proposed Framework: NHG ‘s are looking to create a multiple-supplier Framework Agreement with a single Lot. Currently, it is proposed that the framework duration will be up to 8 years (with an initial 4-year term, which can be extended by a period of 4 years each). The length of the call off contracts will differ dependent on the scope of works.
ABOUT US: Notting Hill Genesis is one of the largest housing associations in the country, with more than 66,000 homes across London and the south-east. We provide homes across a range of tenures and are committed to delivering housing that is affordable for all. We build and maintain quality homes, creating diverse and thriving communities. This is our primary purpose and everything else we do supports that. For more information, visit www.nhg.org.uk.
PROCUREMENT PROCESS: We will be following the two-stage, Restricted Procedure. The Selection Questionnaire (SQ) stage is starting in July 2023, with around 4 weeks allowed for bidders to respond. The Invitation to Tender (ITT) stage is likely to start in September 2023, with around 4 weeks allowed for bidders to respond. The procurement timetable can be found in the tender documents.
FRAMEWORK VALUE: The estimated value of the Framework Agreement given in this Notice is based on NHG's current anticipated requirements and on the maximum potential length of any call-off contracts. NHG cannot give any guarantees that works totalling this value will in fact be called off from this framework. All information in this Contract Notice (including but not limited to lot structure, values, services) is not a firm commitment and may be subject to change following market engagement.
Our rationale and justification for procuring a Framework for a longer period than four years in this case is as follows. We are of the view that the proposed framework length and option to extend beyond four years in this case is justified as comprising an “exceptional case” for the purposes of Regulation 33(3) of the Public Contracts Regulations 2015:
1.NHG has a 5-year EICR programme and may be required to procure additional suppliers beyond the typical 4 year term of the framework to deliver this.
2.NHG is setting out a new approach to delivering long term social value through the framework and believes that a long-term partnering approach is the only way to achieve this
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Electrical-installation-work./G6H4YN678V" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Electrical-installation-work./G6H4YN678V
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/G6H4YN678V" target="_blank">https://www.delta-esourcing.com/respond/G6H4YN678V
GO Reference: GO-2023714-PRO-23406059
six.4) Procedures for review
six.4.1) Review body
Notting Hill Genesis
2 Killick street
London
N19FL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom