Scope
Reference
DN771650
Description
Southend-on-Sea City Council (the 'Council') is seeking to establish a multi-lot framework to provide Care at Home of which is described in the Tender Specification (Section B).
Southend City Council defines "Care at Home" as comprising three essential services:
1. Homecare: Personalised assistance provided to individuals in their own homes, including
help with daily tasks, personal hygiene, and medication management.
2. Reablement Service: A short-term intervention aimed at helping people regain
independence after illness, injury, or hospitalisation.
3. Southend Enhanced Discharge: A seamless transition from hospital to home, ensuring continuity of care and support.
The framework comprises a total of 7 lots. 3 of which (1-3) are Lead Provider Lots & therefore 1 supplier will be allocated to each lot. 4 of which (4-7) are Locality Provider Lots & therefore multiple suppliers will be allocated to these lots. The number of providers to be awarded to each lot can be found below:
Lot 1: Lead Provider West (1)
Lot 2: Lead Provider West Central (1)
Lot 3: Lead Provider East Central (1)
Lot 4: Locality Providers West (4)
Lot 5: Locality Providers West Central (3)
Lot 6 Locality Providers East Central (3)
Lot 7: Locality Provider East (4)
Estimated contract value of £21,000,000 per annum for a period of 3 years with the option to extend for a further two years.
Estimated total contract value : £110,000,000
Southend City Council (SCC) are looking to establish a Care at Home Framework in which any statutory funded organisation can utilise.
Commercial tool
Establishes a framework
Total value (estimated)
- £110,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2028
- Possible extension to 30 September 2030
- 5 years
Description of possible extension:
Two (2) twelve-month (12) increments.
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
Contract locations
- UKH31 - Southend-on-Sea
Lot constraints
Maximum number of lots a supplier can be awarded: 2
Description of how multiple lots may be awarded:
A single provider cannot be awarded more than 2 lead provider areas (lots). A single provider includes organisations with different trading names but with the same individual with significant control.
A single provider may bid for all lead provider areas (lots) at tender stage, however if a single provider is successful in all 3 lead provider lots, the successful provider will be allocated a maximum of 2 neighbouring lead provider lots at the council's discretion in consideration of business demand & need.
Any provider who is allocated as a Lead Provider in one area, will be automatically granted a Locality Provider in the other areas.
A single provider cannot be a locality provider for an area in which they are a lead provider.
Lot 1. Lead Provider - West
Description
A single Lead Provider will be allocated to the West Region of Southend-on-Sea.
Lot value (estimated)
- £9,200,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lead Provider - West Central
Description
A single Lead Provider will be allocated to the West Central Region of Southend-on-Sea.
Lot value (estimated)
- £10,500,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Lead Provider - East Central
Description
A single Lead Provider will be allocated to the East Central Region of Southend-on-Sea.
Lot value (estimated)
- £8,800,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Locality Providers - West
Description
Up to Four (4) will be allocated to the West Region of Southend-on-Sea.
Lot value (estimated)
- £12,500,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Locality Providers - West Central
Description
Three (3) will be allocated to the West Region of Southend-on-Sea.
Lot value (estimated)
- £23,500,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Locality Providers - East Central
Description
Three (3) will be allocated to the West Region of Southend-on-Sea. (East Central)
Lot value (estimated)
- £15,500,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. Locality Providers - East
Description
Four (4) will be allocated to the West Region of Southend-on-Sea.
Lot value (estimated)
- £18,500,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
17
Maximum percentage fee charged to suppliers
0%
Framework operation description
Fixed Pricing (Not Scored - Commercial Declaration)
100% Technical Questions
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Southend City Council (SCC) are looking to establish a Care at Home Framework in which any statutory funded organisation can utilise.
Participation
Legal and financial capacity conditions of participation
Lot 1. Lead Provider - West
Lot 2. Lead Provider - West Central
Lot 3. Lead Provider - East Central
Lot 4. Locality Providers - West
Lot 5. Locality Providers - West Central
Lot 6. Locality Providers - East Central
Lot 7. Locality Providers - East
Please refer to the Provider Selection Questionnaire and Assessment Methodology document within the Procontract Advert.
Technical ability conditions of participation
Lot 1. Lead Provider - West
Lot 2. Lead Provider - West Central
Lot 3. Lead Provider - East Central
Lot 4. Locality Providers - West
Lot 5. Locality Providers - West Central
Lot 6. Locality Providers - East Central
Lot 7. Locality Providers - East
Please refer to the Provider Selection Questionnaire and Assessment Methodology document within the Procontract Advert.
Submission
Enquiry deadline
13 June 2025, 3:00pm
Tender submission deadline
20 June 2025, 3:00pm
Submission address and any special instructions
https://procontract.due-north.com/
Prospective bidders will need to register on Procontract and on the Central Digital Platform before submitting.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
26 August 2025
Award criteria
Lot 1. Lead Provider - West
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Requirements | 100% of overall score |
Quality | 100% |
Lot 2. Lead Provider - West Central
Lot 3. Lead Provider - East Central
Lot 4. Locality Providers - West
Lot 5. Locality Providers - West Central
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Requirements | 100% Technical |
Quality | 100% |
Lot 6. Locality Providers - East Central
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Requirements | Technical Requirements |
Quality | 100% |
Lot 7. Locality Providers - East
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Requirements | Technical 100% |
Quality | 100% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Contracting authority
Southend-on-Sea City Council
- Public Procurement Organisation Number: PJDT-6566-GZNX
Civic Centre, Victoria Avenue, Southend On Sea, Essex
Southend On Sea
ss2 6fa
United Kingdom
Region: UKH31 - Southend-on-Sea
Organisation type: Public authority - sub-central government