Scope
Reference
RMandC/2025/SAFS/481
Description
St Augustine's Federated Schools is putting its cleaning contract out to tender with a contract start date of 1st November 2025. St Augustine's has a High School and Primary School at its address.
Total value (estimated)
- £1 excluding VAT
- £1 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2028
- Possible extension to 31 October 2030
- 5 years
Description of possible extension:
Renewal possible after three years subject to satisfactory performance.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKI32 - Westminster
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
12 June 2025, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
12 June 2025, 1:00pm
Submission address and any special instructions
You can submit your SQ response via the mytenders portal https://www.mytenders.co.uk. Or to be emailed to the school and RM&C Consultants Ltd as detailed in the Part 1 Document. Please do not embed your documents into the Part 2 document, provide your additional documents / policies as attachments.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
6 suppliers
Selection criteria:
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.
Award decision date (estimated)
10 September 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Scoring Example | Please complete the SQ Part 2 document and use the Scoring Example to see what you will score. |
Quality |
Weighting description
The Selection Question response will be scored using the scoring example attached.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The first stage is the SQ's will be scored against the advertised template and the School will invite up to six companies achieving the pass mark for interview (you may achieve the pass mark but not be selected for the ITT stage), provided at least six suitable companies achieve the pass mark.
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=598903
1) SAFS SQ Document Part 1
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=598904
2) SAFS SQ Document Part 2
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=598905
3) SAFS SQ Scoring Example
Contracting authority
St Augustine's Federated Schools
- Public Procurement Organisation Number: PBCL-5577-LRLT
Kilburn Park Road
London
NW6 5SN
United Kingdom
Contact name: Sara Hunt
Email: Shunt@stahigh.org
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
RM&C Consultants Ltd
Summary of their role in this procurement: Management Consultants specialising in tender management for Schools/Trusts
- Companies House: 04208069
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
United Kingdom
Contact name: David Allen
Telephone: +44 7786312805
Email: David.allen@rmandcconsultants.co.uk
Website: http://www.rmandcconsultants.co.uk
Region: UKJ14 - Oxfordshire