Section one: Contracting authority/entity
one.1) Name and addresses
Foreign Commonwealth and Development Office
King Charles Street
London
SW1A 2AH
Contact
ICT.Commercial@fcdo.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Managed Financial Services
Reference number
CPG/8256/2022
two.1.2) Main CPV code
- 66170000 - Financial consultancy, financial transaction processing and clearing-house services
two.1.3) Type of contract
Services
two.1.4) Short description
This is a voluntary ex ante transparency (VEAT) notice. This notice is to indicate the Authority intends to contract with named supplier for the provision of managed financial servces.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,800,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
During a period of transitioning and migrating from the legacy to new Enterprise Resource Planning (ERP) system, the scope of services are;
Reconciling approx. 10,000 invoices per annum received back to complex volumetric based contracts, though recent disaggregation shall see this increase by approx. 25% year on year;
Engage contract mgmt and suppliers where invoices do not reconcile;
Develop business cases based on the appropriate accounting treatment;
Respond to NAO questions at quarter 3 and quarter 4 to evidence the appropriateness of financial treatment and governance;
Complete financial accounting returns at Q3 and Q4 for the NAO to audit;
Monthly forecast meetings with all budget holders and uploads agreed position;
Manage cash requirements and forecasts with the CSC;
Work with the fixed asset team on lifeing assets;
Manage corporate service external facing KPI.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The Authority intends to award this contract to the named supplier under regulation 32.2.b.ii.
The named supplier currently provides the Services under a broader agreement, which is in exit. The Authority considers the services to business critical, in that they are essential to our ability to procure goods and pay our suppliers on time.
The Authority is currently migrating between it's PRISM ERP (xFCO) and ARES (xDFID) to a consolidated FCDO HERA ERP. Experience and understanding of all systems is integral to the function performed by this specialist finance team. During the present financial year and to deliver year end accounts and annual reporting, the Authority requires that the provider resources the service with knowledge of both the old and new ERP systems since they can ensure a smooth migration of data and integrity of year end accounts.
The Authority therefore considers that competition is absent for technical reasons and is seeking to award a short term contract that will facilitate an efficient and effective transition from current ERP to the new ERP. If required, provision of the Services following transition will be the subject of a procurement exercise.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
CPG/8256/2022
Title
Managed Financial Services
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
15 July 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
BAE Systems Applied Intelligence Limited
Surrey Research Park
Guildford, Surrey
GU2 7RQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £2,800,000
Total value of the contract/lot/concession: £2,800,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.3) Additional information
The Authority intends to execute the proposed the proposed agreement with the supplier on 1st September 2022 for a period of twelve (12) months, with an optional twelve (12) month extension.
six.4) Procedures for review
six.4.1) Review body
High Court, Royal Courts of Justice
London
Country
United Kingdom