Section one: Contracting authority
one.1) Name and addresses
Foreign Commonwealth and Development Office
King Charles Street
London
SW1A 2AH
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Managed finance services
Reference number
CPG/8256/2022
two.1.2) Main CPV code
- 66170000 - Financial consultancy, financial transaction processing and clearing-house services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of managed finance services to the Authority's Information and Digital Directorate.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,851,980
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
During a period of transitioning and migrating from the legacy to new Enterprise Resource Planning (ERP) system, the scope of services are;
> Reconciling approx. 10,000 invoices per annum received back to complex volumetric based contracts, though recent disaggregation shall see this increase by approx. 25% year on year;
> Engage contract mgmt and suppliers where invoices do not reconcile;
> Develop business cases based on the appropriate accounting treatment;
> Respond to NAO questions at quarter 3 and quarter 4 to evidence the appropriateness of financial treatment and governance;
> Complete financial accounting returns at Q3 and Q4 for the NAO to audit;
> Monthly forecast meetings with all budget holders and uploads agreed position;
> Manage cash requirements and forecasts with the CSC;
> Work with the fixed asset team on lifeing assets;
> Manage corporate service external facing KPI.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Authority has awarded this agreement under the Negotiated Procedure Without Prior Publication (reg. 32). Prior to award, the Authority issued a Voluntary ex ante transparency notice (2022/S 000-020189).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The Authority has awarded this contract to the named supplier under regulation 32.2.b.ii having earlier issued a VEAT notice stating its intention to do so.
The awarded supplier currently provides the Services under a broader agreement, which is in exit. The Authority considers the services to business critical, in that they are essential to our ability to procure goods and pay our suppliers on time.
The Authority is currently migrating between it's PRISM ERP (xFCO) and ARES(xDFID) to a consolidated FCDO HERA ERP. Experience and understanding of all systems is integral to the function performed by this specialist finance team. During the present financial year and to deliver year end accounts and annual reporting, the Authority requires that the provider resources the service with knowledge of both the old and new ERP systems since they can ensure a smooth migration of data and integrity of year end accounts.
The Authority therefore considers that competition is absent for technical reasons.
Provision of the Services following transition will be the subject of a procurement exercise.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-020189
Section five. Award of contract
Contract No
CPG/8256/2022
Title
ICT: Service Operations: IDD Managed Financial Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 February 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
BAE SYSTEMS APPLIED INTELLIGENCE LIMITED
Guildford
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
01337451
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,851,980
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Foreign, Commonwealth & Development Office London
London
Country
United Kingdom