Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF DERBY
KEDLESTON ROAD
DERBY
DE221GB
Contact
Procurement Team
Country
United Kingdom
Region code
UKF11 - Derby
Companies House
3079282
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Travel Management Services Tender
Reference number
PROC KB ITT/1197
two.1.2) Main CPV code
- 63516000 - Travel management services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Derby is seeking a high-quality innovative experienced supplier to deliver end to end staff travel services from air, rail and hotel accommodation etc. for domestic (UK) and international travel.
The appointed supplier will provide both a self-serve on-line booking portal and an off-line service, along with pro-active account management, traveller safety at its core, and clear Management Information to ensure an efficient, cost effective provision.
The appointed supplier will have demonstrable experience of working with higher education or large organisations with frequent and complex UK and international travel.
Commencing 1st May 2025, the initial contract duration is for two (2) years with the option to extend up to a maximum of four (4) years subject to supplier performance.
The tender process will follow the restricted procedure under the Public Contract Regulations 2015 (PCR 2015).
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
The University of Derby is seeking a high-quality innovative experienced supplier to deliver end to end staff travel services from air, rail and hotel accommodation etc. for domestic (UK) and international travel.
The appointed supplier will provide both a self-serve on-line booking portal and an off-line service, along with pro-active account management, traveller safety at its core, and clear Management Information to ensure an efficient, cost effective provision.
The appointed supplier will have demonstrable experience of working with higher education or large organisations with frequent and complex UK and international travel.
Commencing 1st May 2025, the initial contract duration is for two (2) years with the option to extend up to a maximum of four (4) years subject to supplier performance.
The tender process will follow the restricted procedure under the Public Contract Regulations 2015 (PCR 2015).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 May 2025
This contract is subject to renewal
Yes
Description of renewals
Option to extend up to a maximum of four (4) years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The University will shortlist at Stage 1 (SSQ stage), a maximum of five (5) preferred bidders to be invited to participate in Stage 2 (ITT stage).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/
If not already registered as a supplier on the University of Derby's Oracle portal please follow the links to Prospective suppliers for the links and guides to registration. Please note you will need to be registered as a prospective supplier in order to be able to view the tender documents.
Once registered as a supplier please use the Existing suppliers tab for the links and guides to viewing negotiations (tenders) for the full documentation of this opportunity.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 July 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
University of Derby
Derby
Country
United Kingdom