- Scope of the procurement
- Lot 2. Heavy vehicles over 3.5t
- Lot 1. Light Vehicles up to 3.5t & Minibuses up to 17 seat capacity
- Lot 5. Welding and Fabrication Services for light/heavy commercial vehicles and plant
- Lot 6. Recovery – All vehicle types
- Lot 3. Repair of grounds maintenance, plant and hand-held equipment sub lots: 3a – Heavy Plant 3b – Light Plant 3c – Pedestrian and Handheld Plant
- Lot 4. Repair of vehicle tail lifts + hook loaders sub lots: 4a – Vehicle Tail Lifts 4b – Hook Loaders
Section one: Contracting authority
one.1) Name and addresses
North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
Contact
Laura Keane
laurakeane@north-ayrshire.gov.uk
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.north-ayrshire.gov.uk
Buyer's address
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NAC/5164 Framework Agreement for Provision of Ad-Hoc Vehicle Repairs, Maintenance Services & Recovery
Reference number
NAC/5164
two.1.2) Main CPV code
- 34300000 - Parts and accessories for vehicles and their engines
two.1.3) Type of contract
Supplies
two.1.4) Short description
North Ayrshire Council (“NAC”) is seeking to appoint service, maintenance and repair providers within a Framework Agreement with the appropriate experience of vehicle repairs and maintenance services to supplement their in-house provision.
These services required will be over the following lots:
Lot 1 - Light Vehicles up to 3.5t & Minibuses up to 17 seat capacity
Lot 2 - Heavy vehicles over 3.5t
Lot 3 - Repair of grounds maintenance, plant and hand-held equipment
sub lots:
3a – Heavy Plant
3b – Light Plant
3c – Pedestrian and Handheld Plant
Lot 4 - Repair of vehicle tail lifts + hook loaders
sub lots:
4a – Vehicle Tail Lifts
4b – Hook Loaders
Lot 5 – Welding and Fabrication Services for light/heavy commercial vehicles and plant
Lot 6 – Recovery – All vehicle types
two.1.5) Estimated total value
Value excluding VAT: £1,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
6
two.2) Description
two.2.1) Title
Heavy vehicles over 3.5t
Lot No
2
two.2.2) Additional CPV code(s)
- 34300000 - Parts and accessories for vehicles and their engines
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
Heavy vehicles over 3.5t
two.2.5) Award criteria
Quality criterion - Name: Price / Weighting: 90
Quality criterion - Name: Quality / Weighting: 10
Price - Weighting: 90
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
up to 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Estimated budget 560,000 GBP
two.2) Description
two.2.1) Title
Light Vehicles up to 3.5t & Minibuses up to 17 seat capacity
Lot No
1
two.2.2) Additional CPV code(s)
- 34300000 - Parts and accessories for vehicles and their engines
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
Light Vehicles up to 3.5t & Minibuses up to 17 seat capacity
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 10
Quality criterion - Name: Price / Weighting: 90
Price - Weighting: 90
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Up to 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Estimated budget 600,000 GBP
two.2) Description
two.2.1) Title
Welding and Fabrication Services for light/heavy commercial vehicles and plant
Lot No
5
two.2.2) Additional CPV code(s)
- 45262680 - Welding
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
Welding and Fabrication Services for light/heavy commercial vehicles and plant
two.2.5) Award criteria
Quality criterion - Name: Price / Weighting: 90
Quality criterion - Name: Quality / Weighting: 10
Price - Weighting: 90
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
up to 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Estimated budget 80,000 GBP
two.2) Description
two.2.1) Title
Recovery – All vehicle types
Lot No
6
two.2.2) Additional CPV code(s)
- 50118100 - Breakdown and recovery services for cars
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
Recovery – All vehicle types
two.2.5) Award criteria
Quality criterion - Name: Price / Weighting: 90
Quality criterion - Name: Quality / Weighting: 10
Price - Weighting: 90
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
up to 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Estimated budget 40,000 GBP
two.2) Description
two.2.1) Title
Repair of grounds maintenance, plant and hand-held equipment sub lots: 3a – Heavy Plant 3b – Light Plant 3c – Pedestrian and Handheld Plant
Lot No
3
two.2.2) Additional CPV code(s)
- 43325100 - Grounds-maintenance equipment
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
Lot 3 - Repair of grounds maintenance, plant and hand-held equipment
sub lots:
3a – Heavy Plant
3b – Light Plant
3c – Pedestrian and Handheld Plant
Please note that sub-lots will be evaluated separately, ie the total cost of the individual sub-lot will be evaluated.
two.2.5) Award criteria
Quality criterion - Name: Price / Weighting: 90
Quality criterion - Name: Quality / Weighting: 10
Price - Weighting: 90
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
up to 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Estimated budget
3a – Heavy Plant 160,000 GBP
3b – Light Plant 80,000 GBP
3c – Pedestrian and Handheld Plant 40,000 GBP
two.2) Description
two.2.1) Title
Repair of vehicle tail lifts + hook loaders sub lots: 4a – Vehicle Tail Lifts 4b – Hook Loaders
Lot No
4
two.2.2) Additional CPV code(s)
- 34300000 - Parts and accessories for vehicles and their engines
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
Repair of vehicle tail lifts + hook loaders
sub lots:
4a – Vehicle Tail Lifts
4b – Hook Loaders
Please note that sub-lots will be evaluated separately, ie the total cost of the individual sub-lot will be evaluated.
two.2.5) Award criteria
Quality criterion - Name: Price / Weighting: 90
Quality criterion - Name: Quality / Weighting: 10
Price - Weighting: 90
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
up to 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Estimated budget
4a – Vehicle Lifts 40,000 GBP
4b – Hook Loaders 40,000 GBP
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
If required, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
Bidders must confirm if they hold the particular authorisation or memberships.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Bidders will be required to have a minimum yearly “general” turnover for the last 3 years in the business area covered by the contract:
Lot 1 - 60,000GBP
Lot 2 - 56,000GBP
Lot 3a - 16,000GBP
Lot 3b - 8,000GBP
Lot 3c - 4,000GBP
Lot 4a - 4,000GBP
Lot 4b - 4,000GBP
Lot 5 - 8,000GBP
Lot 6 - 4,000GBP
Bidders who cannot meet the required level of turnover will be excluded from this tender.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5M GBP in respect of any one event
http://www.hse.gov.uk/pubns/hse40.pdf (Sole traders are exempt from this requirement)
Public Liability Insurance 5M GBP in respect of any one event
Product Liability Insurance 5M GBP in the aggregate only applicable to Lot 1 to Lot 3.
Statutory Third-Party Motor Vehicle Insurance
Maintained throughout the period of the contract in accord with the provisions of the current Road Traffic Act 1988 (as amended).
three.1.3) Technical and professional ability
List and brief description of selection criteria
Bidders are required to provide a minimum of 2 examples of contracts carried out in the past 3 years that demonstrates they have the relevant experience to deliver the supplies/services described in the Contract Notice. The supplies must be of a similar value, size and scope. Unsatisfactory experience will result in exclusion from the tender process.
Bidders are required to confirm the supplier itself & supplier's staff have the following relevant educational and professional qualifications:
Must be qualified and competent mechanics. Must have Institute of the Motor Industry (IMI) certificate or City and Guilds qualified.
Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2D.1.2 of the qualification envelope.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 30
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
2 August 2024
Local time
12:00pm
Changed to:
Date
30 August 2024
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
2 August 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
six.3) Additional information
Quality Management Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1.
Health and Safety Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1.
Environmental Management Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2.
Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 54032. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits will be required on a mandatory / voluntary basis for:
- Employment
- Employability & Skills
- SMEs
- TSOs
- Education
- Community Wish List (http://northayrshire.community/community-benefits-wishlist- application-form/)
(SC Ref:770137)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House, St Marnock Street
Kilmarnock
KA1 1ED
Telephone
+44 1563550024
Country
United Kingdom