Section one: Contracting authority
one.1) Name and addresses
Tudor Grange Academies Trust
Tudor Grange Academy, Dingle Lane, Solihull
West Midlands
B91 3PD
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKG - West Midlands (England)
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tudor Grange Academies Trust ~ FM Tender
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide Facilities Management services for Tudor Grange Academies Trust. Please see SQ Document for site addresses.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £21,431,303
two.2) Description
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
Main site or place of performance
WEST MIDLANDS (ENGLAND)
two.2.4) Description of the procurement
The Tudor Grange Academies Trust comprises of 12 Academies across Worcestershire, West Midlands, and Leicestershire. The portfolio includes 6 Primary, 5 secondary and 1 all through Academy, with over 460 teachers and 7600+ pupils. The Trust has 2 further schools joining the portfolio in 2023. The Tudor Trust vision Tudor Grange Academies Trust is a family of Academies with a shared ethos, common values and collective goals, which are as follows: •We are working together in a model of meaningful, focused collaboration to achieve excellence in our schools. •We are driven by four key values: •Our children will live ‘Happy, fulfilling lives’ •Outstanding teaching and learning are our core focus •Outstanding Governance supports our schools •Leadership and professionalism drive continuous improvement The Trust is looking for a trusted partner, who will self-deliver all of the core FM services, outsourcing only the specialist areas. The ‘education' experienced partner must support the delivery model with technology to drive a transparent approach which remains compliant at all times. A summary of the pertinent points of the project are as follows: •At present the delivery of the FM services of Hard FM, Soft FM, and Helpdesk Services to the estate, are currently outsourced. •The estate is growing and therefore requires an agile approach •The full services in scope are: Management Services •Minibus Fleet Management Hard FM - To Include: •M&E Services •Planned Preventative Maintenance (PPM) •Capital Projects Work •PAT testing •Fixed Wire Testing •Lift maintenance •Reactive maintenance •Statutory compliance •Drainage repairs •Gutter and Gulley cleaning •BMS maintenance •Consumables for PPM •Access control (hardware and software) - Due to an ongoing access control project this will be a separate contract. Helpdesk/ CAFM Systems: •Provision and management of a Helpdesk and CAFM system. Soft Services to include: •Security •Daily cleaning programme •Janitorial Services •Periodic cleaning •Event cleaning •Window Cleaning •Washroom Consumables •Feminine Hygiene •Pest Control inspections and servicing •Grounds Maintenance (this could sit under Hard FM) •Tree surveys The annual contract value is £2.9m to include the reactive works budget. The contract will commence August 2023 for an initial period of 3 years, with the opportunity to extend for a further period of 2 years at the discretion of the governing body. See SQ Document for further information.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
Accelerated procedure
Justification:
Contract starts 01 August 2023
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-000737
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 May 2023
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
BAM FM Ltd
Kelvin House, Buchanan Gate Business Park, Stepps
Glasgow
G33 6FB
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
National registration number
SC190053
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £14,500,000
Total value of the contract/lot: £21,431,303
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=795307520" target="_blank">https://litmustms.co.uk/delta/viewNotice.html?noticeId=795307520
GO Reference: GO-2023713-PRO-23399378
six.4) Procedures for review
six.4.1) Review body
Tudor Grange Academies Trust
West Midlands
Country
United Kingdom