Section one: Contracting authority
one.1) Name and addresses
Chelmsford City Council
Civic Centre, Duke Street
Chelmsford
CM1 1JE
Contact
Ben Glasson
Telephone
+44 1245606776
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
https://www.chelmsford.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/respond/A77433XCH8
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/respond/A77433XCH8
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Chelmsford City Council Tyre Supply Service – 2024
two.1.2) Main CPV code
- 34350000 - Tyres for heavy/light-duty vehicles
two.1.3) Type of contract
Supplies
two.1.4) Short description
Chelmsford City Council are looking for a supplier that will provide tyres for our fleet vehicles. The successful supplier will meet all requirements outlined in the ITT document.
two.1.5) Estimated total value
Value excluding VAT: £600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Essex
two.2.4) Description of the procurement
This tender covers two categories of vehicle that will need Tyres provided. The Services for vehicles 7.5 tonnes GVW and vehicles below 7.5 tonnes GVW.
The successful Contractor will be expected to supply, fit, and maintain the tyres on the Council’s Vehicle Fleets. It will be the Contractor’s responsibility, along with any appointed sub-contractor(s), to ensure that all vehicles have appropriate, roadworthy, and legally compliant tyres fitted at all times. For vehicles 7.5 Tonnes GVW and over new tyres must be fitted to steering axles.
As well as the routine inspection and maintenance described below, the Contractor will be responsible for any urgent remedial work required, including emergency call-outs to roadside and or depot. It is required that the Services be available to the Council 24 hours a day, 7 days a week, although in reality the bulk of the Services will be executed during normal working hours.
two.2.5) Award criteria
Quality criterion - Name: Company Structure / Weighting: 10
Quality criterion - Name: Provision of Information / Weighting: 5
Quality criterion - Name: Track Record - Experience / Weighting: 10
Quality criterion - Name: Environmental impact / Weighting: 5
Quality criterion - Name: Quality and Capacity of Service Provision / Weighting: 5
Quality criterion - Name: Added Value / Weighting: 5
Cost criterion - Name: Lowest Total Tyre replacement / Weighting: 30
Cost criterion - Name: Highest value per mm of Tread depth / Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
+ 1 year + 1 year.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
See Tender pack.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 August 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
5 August 2024
Local time
12:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=872464488
GO Reference: GO-202472-PRO-26775732
six.4) Procedures for review
six.4.1) Review body
Chelmsford City Council
Civic Centre, Duke Street
Chelmsford
Country
United Kingdom