Section one: Contracting authority
one.1) Name and addresses
Devon and Somerset Fire and Rescue Authority
Service Headquarters, The Knowle, Clyst St George
Exeter
EX3 0NW
Contact
Aimee Lee
Country
United Kingdom
NUTS code
UKK - South West (England)
National registration number
723645339
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30504
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=50279&B=BLUELIGHT
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=50279&B=BLUELIGHT
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Facilities Management - Mechanical & Electrical Services
Reference number
DS347-21
two.1.2) Main CPV code
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Devon & Somerset Fire & Rescue Authority is seeking to contract for the delivery of its scope of Mechanical and Electrical (M&E) servicing and maintenance requirements. The requirements include planned preventative maintenance (PPM), 24/7 reactive maintenance and repairs, optional additional services, and contract management responsibilities including KPI reporting.
The opportunity is available in two Lots.
Lot 1 – ALL asset types and services
Lot 2 – Asset types and services are separated into three (3) sub-Lots
2A – Specialist Mechanical
2B – Mechanical & Electrical
2C – Specialist Electrical
Bidders may compete in any or all Lots / sub-Lots. Information on the assets within each of the sub-Lots can be found in the tender pack.
two.1.5) Estimated total value
Value excluding VAT: £2,700,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Facilities Management - Mechanical & Electrical Services
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 50700000 - Repair and maintenance services of building installations
- 50720000 - Repair and maintenance services of central heating
- 50750000 - Lift-maintenance services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
Authority sites in Devon & Somerset
two.2.4) Description of the procurement
Devon & Somerset Fire & Rescue Authority is seeking to contract for the delivery of its scope of Mechanical and Electrical (M&E) servicing and maintenance requirements. The requirements include planned preventative maintenance (PPM), 24/7 reactive maintenance and repairs, optional additional services, and contract management responsibilities including KPI reporting.
Lot 1 – ALL asset types and services
Bidders may compete in any or all Lots / sub-Lots. Information on the assets within each of the sub-Lots can be found in the tender pack.
For the avoidance of doubt, contracts will not be awarded in both Lots. The Authority will only select Lot 1 or Lot 2 for award. The selected lot for award will be based on the most economically advantageous tender/s after evaluation of Lot 1 and the sub-Lots of Lot 2.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
These services are ongoing business requirements and will be re-tendered upon expiry of the initial term or expiry of awarded contract extensions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Authority proposes to enter into the Contract for an initial term of two (2) years (24 months). Services Commencement Date is 01 April 2023. The Authority proposes a contract mobilisation period from January to March 2023.
The Authority has made provision for the option to extend the contract beyond its initial term for a further period or periods not exceeding four (4) years in total (48 months). Award of any extensions will be made in 12-month intervals.
The overall contract value for the 72 months is estimated in the region of £2,7000,000. This value includes annual planned preventative maintenance (PPM) for all identified assets and services and an estimate of reactive maintenance callouts and repairs. This calculates to an annual contract value in the region of £450,000.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Facilities Management - Mechanical & Electrical Services
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 50700000 - Repair and maintenance services of building installations
- 50720000 - Repair and maintenance services of central heating
- 50750000 - Lift-maintenance services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
Authority sites in Devon & Somerset
two.2.4) Description of the procurement
Devon & Somerset Fire & Rescue Authority is seeking to contract for the delivery of its scope of Mechanical and Electrical (M&E) servicing and maintenance requirements. The requirements include planned preventative maintenance (PPM), 24/7 reactive maintenance and repairs, optional additional services, and contract management responsibilities including KPI reporting.
Lot 2 – Asset types and services are separated into three (3) sub-Lots:
2A – Specialist Mechanical
2B – Mechanical & Electrical
2C – Specialist Electrical
Bidders may compete in any or all Lots / sub-Lots. Information on the assets within each of the sub-Lots can be found in the tender pack.
For the avoidance of doubt, contracts will not be awarded in both Lots. The Authority will only select Lot 1 or Lot 2 for award. The selected lot for award will be based on the most economically advantageous tender/s after evaluation of Lot 1 and the sub-Lots of Lot 2.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
These services are ongoing business requirements and will be re-tendered upon expiry of the initial term or expiry of awarded contract extensions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Authority proposes to enter into the Contract for an initial term of two (2) years (24 months). Services Commencement Date is 01 April 2023. The Authority proposes a contract mobilisation period from January to March 2023.
The Authority has made provision for the option to extend the contract beyond its initial term for a further period or periods not exceeding four (4) years in total (48 months). Award of any extensions will be made in 12-month intervals.
The overall contract value for the 72 months is estimated in the region of £2,7000,000. This value includes annual planned preventative maintenance (PPM) for all identified assets and services and an estimate of reactive maintenance callouts and repairs. This calculates to an annual contract value in the region of £450,000.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Terms and conditions of contract provided within the tender pack.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 September 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 September 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Devon & Somerset Fire & Rescue Service
Service Headquarters
Exeter
EX3 0NW
Country
United Kingdom