Section one: Contracting authority
one.1) Name and addresses
Devon and Somerset Fire and Rescue Authority
Service Headquarters, The Knowle, Clyst St George
Exeter
EX3 0NW
Contact
Aimee Lee
Country
United Kingdom
Region code
UKK - South West (England)
National registration number
723645339
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30504
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Facilities Management - Mechanical & Electrical Services
Reference number
DS347-21
two.1.2) Main CPV code
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Devon & Somerset Fire & Rescue Authority is seeking to contract for the delivery of its scope of Mechanical and Electrical (M&E) servicing and maintenance requirements. The requirements include planned preventative maintenance (PPM), 24/7 reactive maintenance and repairs, optional additional services, and contract management responsibilities including KPI reporting.
The opportunity is available in two Lots.
Lot 1 – ALL asset types and services
Lot 2 – Asset types and services are separated into three (3) sub-Lots
2A – Specialist Mechanical
2B – Mechanical & Electrical
2C – Specialist Electrical
Bidders may compete in any or all Lots / sub-Lots. Information on the assets within each of the sub-Lots can be found in the tender pack.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,700,000
two.2) Description
two.2.1) Title
Facilities Management - Mechanical & Electrical Services
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 50700000 - Repair and maintenance services of building installations
- 50720000 - Repair and maintenance services of central heating
- 50750000 - Lift-maintenance services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
Authority sites in Devon & Somerset
two.2.4) Description of the procurement
Devon & Somerset Fire & Rescue Authority is seeking to contract for the delivery of its scope of Mechanical and Electrical (M&E) servicing and maintenance requirements. The requirements include planned preventative maintenance (PPM), 24/7 reactive maintenance and repairs, optional additional services, and contract management responsibilities including KPI reporting.
Lot 1 – ALL asset types and services
Bidders may compete in any or all Lots / sub-Lots. Information on the assets within each of the sub-Lots can be found in the tender pack.
For the avoidance of doubt, contracts will not be awarded in both Lots. The Authority will only select Lot 1 or Lot 2 for award. The selected lot for award will be based on the most economically advantageous tender/s after evaluation of Lot 1 and the sub-Lots of Lot 2.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 45%
Price - Weighting: 55%
two.2.11) Information about options
Options: Yes
Description of options
The Authority proposes to enter into the Contract for an initial term of two (2) years (24 months). Services Commencement Date is 01 April 2023. The Authority proposes a contract mobilisation period from January to March 2023.
The Authority has made provision for the option to extend the contract beyond its initial term for a further period or periods not exceeding four (4) years in total (48 months). Award of any extensions will be made in 12-month intervals.
The overall contract value for the 72 months is estimated in the region of £2,7000,000. This value includes annual planned preventative maintenance (PPM) for all identified assets and services and an estimate of reactive maintenance callouts and repairs. This calculates to an annual contract value in the region of £450,000.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Facilities Management - Mechanical & Electrical Services
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 50700000 - Repair and maintenance services of building installations
- 50720000 - Repair and maintenance services of central heating
- 50750000 - Lift-maintenance services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
Authority sites in Devon & Somerset
two.2.4) Description of the procurement
Devon & Somerset Fire & Rescue Authority is seeking to contract for the delivery of its scope of Mechanical and Electrical (M&E) servicing and maintenance requirements. The requirements include planned preventative maintenance (PPM), 24/7 reactive maintenance and repairs, optional additional services, and contract management responsibilities including KPI reporting.
Lot 2 – Asset types and services are separated into three (3) sub-Lots:
2A – Specialist Mechanical
2B – Mechanical & Electrical
2C – Specialist Electrical
Bidders may compete in any or all Lots / sub-Lots. Information on the assets within each of the sub-Lots can be found in the tender pack.
For the avoidance of doubt, contracts will not be awarded in both Lots. The Authority will only select Lot 1 or Lot 2 for award. The selected lot for award will be based on the most economically advantageous tender/s after evaluation of Lot 1 and the sub-Lots of Lot 2.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 45%
Price - Weighting: 55%
two.2.11) Information about options
Options: Yes
Description of options
The Authority proposes to enter into the Contract for an initial term of two (2) years (24 months). Services Commencement Date is 01 April 2023. The Authority proposes a contract mobilisation period from January to March 2023.
The Authority has made provision for the option to extend the contract beyond its initial term for a further period or periods not exceeding four (4) years in total (48 months). Award of any extensions will be made in 12-month intervals.
The overall contract value for the 72 months is estimated in the region of £2,7000,000. This value includes annual planned preventative maintenance (PPM) for all identified assets and services and an estimate of reactive maintenance callouts and repairs. This calculates to an annual contract value in the region of £450,000.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-020082
Section five. Award of contract
Contract No
1
Lot No
1
Title
Facilities Management - Mechanical & Electrical Services - Lot 1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 February 2023
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from tenderers from other EU Member States: 7
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
I J Cannings & Son Limited
Redlands, Exmouth Road, Clyst St George
Exeter
EX5 1AR
Country
United Kingdom
NUTS code
- UKK4 - Devon
National registration number
01889679
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,700,000
Total value of the contract/lot: £2,700,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted
A proportion of this contract is to be sub-contracted for specialist maintenance service provision.
Section five. Award of contract
Contract No
1
Lot No
2
Title
Facilities Management - Mechanical & Electrical Services - Lot 2
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section six. Complementary information
six.3) Additional information
Lot 1 - Contract Year 1 - tendered planned preventative maintenance costs from the awarded contractor are £230,399. Further reactive maintenance and repair costs are subject to the volume of reactive callouts placed during the contract year with the Contractor. Therefore the initial total contract value over the 2 year initial fixed term, and optional 4 year extension period, remains at the indicative total contract value of £2,700,000 (ex VAT).
six.4) Procedures for review
six.4.1) Review body
Devon & Somerset Fire & Rescue Service
Service Headquarters
Exeter
EX3 0NW
Country
United Kingdom