Section one: Contracting authority
one.1) Name and addresses
National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
Contact
Kathryn Jones
commercialprocurement.fleet@gov.wales
Telephone
+44 3007900170
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NPS Framework for the Supply of Vehicle Spare Parts, Workshop Consumables and Associated Services
Reference number
NPS-FT-108-21
two.1.2) Main CPV code
- 34330000 - Spare parts for goods vehicles, vans and cars
two.1.3) Type of contract
Supplies
two.1.4) Short description
NPS are looking to tender for the renewal of the existing NPS Framework Agreement for the Supply of Vehicle Spare Parts. The supply of spare parts, workshop consumables and associated, optional, stores management services will be available to all Welsh Public and Third Sector bodies who have a requirement and will cover all types of vehicles covered within their fleet. The opportunity will be divided into 3 geographic lots plus one All Wales lot. Suppliers may bid for 1, several or all lots. The lots will be awarded individually. The lots are divided as follows:-
Zone One: Isle of Anglesey, Gwynedd, Conwy, Denbighshire, Flintshire, Wrexham
Zone Two: Ceredigion, Pembrokeshire, Carmarthenshire, Swansea, Neath, Port Talbot
Zone Three: Bridgend, Vale of Glamorgan, Rhondda Cynon Taff, Cardiff, Merthyr Tydfil, Torfaen, Blaenau Gwent, Monmouthshire
Zone Four: All Wales (including Powys) This lot maybe used by any customer organisation based in any part of Wales
two.1.5) Estimated total value
Value excluding VAT: £32,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Zone One - North Wales
Lot No
1
two.2.2) Additional CPV code(s)
- 34330000 - Spare parts for goods vehicles, vans and cars
- 34312000 - Engine parts
- 34320000 - Mechanical spare parts except engines and engine parts
- 34322000 - Brakes and brake parts
- 34224200 - Parts of other vehicles
- 16800000 - Parts of agricultural and forestry machinery
- 16810000 - Parts of agricultural machinery
- 16820000 - Parts of forestry machinery
- 34224000 - Parts of trailers, semi-trailers and other vehicles
- 34324000 - Wheels, parts and accessories
- 34326000 - Vehicle jacks, clutches and associated parts
- 34411000 - Parts and accessories for motorcycles
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Supply of Vehicle Spare Parts, Workshop Consumables and Associated Services Zone One North Wales
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Zone Two - South West Wales
Lot No
2
two.2.2) Additional CPV code(s)
- 34330000 - Spare parts for goods vehicles, vans and cars
- 34312000 - Engine parts
- 34320000 - Mechanical spare parts except engines and engine parts
- 34322000 - Brakes and brake parts
- 34224200 - Parts of other vehicles
- 16800000 - Parts of agricultural and forestry machinery
- 16810000 - Parts of agricultural machinery
- 16820000 - Parts of forestry machinery
- 34224000 - Parts of trailers, semi-trailers and other vehicles
- 34324000 - Wheels, parts and accessories
- 34326000 - Vehicle jacks, clutches and associated parts
- 34411000 - Parts and accessories for motorcycles
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Supply of Vehicle Spare Parts Zone Two South West Wales
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Zone Three - South East Wales
Lot No
3
two.2.2) Additional CPV code(s)
- 34330000 - Spare parts for goods vehicles, vans and cars
- 34312000 - Engine parts
- 34320000 - Mechanical spare parts except engines and engine parts
- 34322000 - Brakes and brake parts
- 34224200 - Parts of other vehicles
- 16800000 - Parts of agricultural and forestry machinery
- 16810000 - Parts of agricultural machinery
- 16820000 - Parts of forestry machinery
- 34224000 - Parts of trailers, semi-trailers and other vehicles
- 34324000 - Wheels, parts and accessories
- 34326000 - Vehicle jacks, clutches and associated parts
- 34411000 - Parts and accessories for motorcycles
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Supply of vehicle spare parts South East Wales
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Zone Four - All Wales including Powys
Lot No
4
two.2.2) Additional CPV code(s)
- 34330000 - Spare parts for goods vehicles, vans and cars
- 34312000 - Engine parts
- 34320000 - Mechanical spare parts except engines and engine parts
- 34322000 - Brakes and brake parts
- 16800000 - Parts of agricultural and forestry machinery
- 16810000 - Parts of agricultural machinery
- 16820000 - Parts of forestry machinery
- 34224000 - Parts of trailers, semi-trailers and other vehicles
- 34324000 - Wheels, parts and accessories
- 34326000 - Vehicle jacks, clutches and associated parts
- 34411000 - Parts and accessories for motorcycles
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Supply of vehicle spare parts All Wales including Powys
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Bidders will be required to provide details of their Social Value commitments to be delivered through this Framework Agreement. Bidders will also be required to provide details of their Fair Work practice as per the Fair Work Wales - Report of the Fair Work Commission. Further details are included within the tender documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 215-528545
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 September 2021
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
21 September 2021
Local time
2:00pm
Place
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 4 Years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Within the eTenderWales system, bidders should locate the following ITT: itt_89325 - Vehicle Spare Parts, Workshop Consumables and Associated Services.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=113177
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The NPS is committed to a performance and evidence-based approach to Social Value. Based on the National TOMs (Themes, Outcomes and Measures), developed in partnership with the National Social Value Taskforce for Wales (including WLGA and other Public Sector Stakeholders), Bidders are required to propose credible targets against which performance (for the Framework Supplier(s)) will be monitored. Further details are included within the tender documentation.
(WA Ref:113177)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom