Scope
Reference
tfl_scp_002530
Description
TfL is responsible to the Mayor and the Greater London Assembly for the delivery of transport services in London. This includes the maintenance and operation of 580km of main roads, operating bus and other transport services and congestion charging in the Central London Area. Part of this responsibility is to give public notices of our intentions to execute either temporary or permanent restrictions/changes to road usage. It is a legal requirement that TfL undertakes consultation of restriction/changes to allow representation to be made by advertising our proposed temporary and permanent changes to our roads. Failure to comply with such a requirement could expose TfL to adverse publicity and/or additional costs. The purpose of this framework is for Media Publication Groups to provide services by arranging permanent and temporary Public Notices to be included in various newspapers publications within Greater London on behalf of TfL Traffic Order team. This allows TfL to adhere to Local Authorities' Traffic Orders (Procedure) (England and Wales) Regulations 1996 that requires all traffic authorities to publish notice of the details of proposed changes to the restrictions on roads in a newspapers circulating in the area to which the order relates.
Commercial tool
Establishes a framework
Total value (estimated)
- £1,500,000 excluding VAT
- £1,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 29 September 2025 to 29 September 2028
- Possible extension to 29 September 2029
- 4 years, 1 day
Description of possible extension:
It would be a 12 month extension that could be activated based on the performance of the suppliers on the framework.
Main procurement category
Services
CPV classifications
- 22200000 - Newspapers, journals, periodicals and magazines
- 79341000 - Advertising services
Framework
Maximum number of suppliers
10
Maximum percentage fee charged to suppliers
0%
Framework operation description
Bidders Responses shall be evaluated on a Most Advantageous Tender (MAT) basis with a Quality: Price: Social Value weighting ratio of 60:30:10.
Based of the overall scores, Suppliers will then be ranked from 1st (highest score) to 4th (lowest score) per borough based on the overall scores received if applicable.
Suppliers that obtain tied scores will receive the same rank, with subsequent ranks skipped accordingly (e.g., two suppliers tied for Rank 1 → next rank is 3).
Supplier's ranked position will be used as a mechanism to appoint service providers during call-offs from the Framework Agreement. Please refer to Associated documents, Volume 3 Schedule 2 for more information.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 May 2025, 5:00pm
Tender submission deadline
23 June 2025, 12:00pm
Electronic auction will be used
Yes
Submission address and any special instructions
You must upload your tender to the online e-Tendering portal at: https://service.ariba.com/Supplier.aw
For help uploading your tender, please refer to https://support.ariba.com/SBN_Supplier_Learning_Portal . If you encounter any problems please refer to the above referenced training website. If the problem persists please contact Ariba_Supplier_Enablement@tfl.gov.uk in good time and inform the relevant tender co-ordinator of the issue. You are strongly recommended not to leave uploading of all data to the last day. Neither TfL nor its e-procurement system provider will be responsible for any failure to upload data due to insufficient time being allowed by Bidders. If you encounter a problem with using the e-procurement system website that will prevent you from completing the ITT before the closing date and time you must:
Contact the point of contact for this procurement process who is: Tyreke Brooks - Assistant Procurement Manager - Transport for London - tyrekebrooks@tfl.gov.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 August 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 60% |
| Price | Price | 30% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
A prior information notice was published before the implementation of the Procurement Act 2023 which received good responses from potential suppliers giving us an idea of how many potential suppliers may respond to our tender.
Contracting authority
Transport for London
- Public Procurement Organisation Number: PHMT-6197-NWNZ
5 Endeavour Square
London
E20 1JN
United Kingdom
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - central government