Scope
Description
a. Christmas Illuminations:
• Installation of Christmas illuminations in designated public open spaces.
• Use of energy-efficient and environmentally friendly lighting solutions.
• Illumination of trees and other suitable structures.
b. Christmas Tree Delivery:
• Supply and delivery of a premium quality Christmas tree to specified locations.
• Installation and decoration of the Christmas tree with white LED lights.
• Maintenance of the Christmas tree and illuminations throughout the festive season to ensure functionality and safety.
Technical Requirements
a. Christmas Illuminations:
• LED lighting.
• Weather-resistant materials.
• Compliance with UK laws and regulations regarding electrical fixings.
• Adherence to the British Standard for electrical installations (BS 7671) and any other applicable safety standards.
b. Christmas Tree:
• High quality Norwegian spruce Christmas tree 15 - 18ft in height (above ground)
• LED illuminations to be in accordance with a traditional festive theme (static white lights)
• Timely delivery and installation by the third week in November annually (but not before the 15th of November annually)
Locations:
St Mary's Church, Perry Hill, Worplesdon, GU3 3RE
15ft - 18ft Christmas tree to be installed, illuminated during the festive period, removed and disposed of at an appropriate waste facility - site (existing power supply available) to include maintenance if the lights fail for any reason.
Perry Hill Green, Worplesdon, GU3 3PF
Wrap LED lights into eleven live trees situated on the Green, to include maintenance and unwrapping/rewrapping of the trees should tree surgery be required - to include maintenance if the lights fail for any reason.
Pitch Place Green GU3 3LQ
Illuminate existing living Christmas tree - to include maintenance if the lights fail for any reason.
Fairlands Community Centre, GU3 3NA
Installation of an illuminated tree cone 12ft - 15ft during the festive period, the cone to be removed and safely stored on behalf of the Parish Council annually - to include maintenance if the lights fail for any reason.
Wood Street Village Green, Guildford, Surrey, GU3 3EU
15ft - 18ft Christmas tree to be installed, illuminated during the festive period, removed and disposed of at an appropriate waste facility - site (existing power supply available) to include maintenance if the lights fail for any reason.
Jacobs Well Village Hall, GU4 7PD
Installation of an illuminated tree cone 12ft - 15ft during the festive period, the cone to be removed and safely stored on behalf of the Parish Council annually - to include maintenance if the lights fail for any reason.
Contract 1
Supplier
Contract value
- £79,400 excluding VAT
- £95,280 including VAT
Below the relevant threshold
Date signed
9 May 2025
Contract dates
- 15 November 2025 to 15 January 2028
- Possible extension to 15 January 2029
- 3 years, 2 months, 1 day
Description of possible extension:
Budget setting - impact on Council Tax.
Main procurement category
Services
CPV classifications
- 98000000 - Other community, social and personal services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Procedure
Procedure type
Below threshold - unknown
Supplier
JDS DECORATIONS LIMITED
4 Beaufort Parklands, Railton Road
Guildford
GU2 9JX
United Kingdom
Region: UKJ25 - West Surrey
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
Worplesdon Parish Council
- Public Procurement Organisation Number: PWPW-4648-YYTY
Unit 2, Saxton, Parklands
GUILDFORD
GU2 9JX
United Kingdom
Contact name: Gaynor White
Telephone: +441483300094
Email: clerk@worplesdon-pc.gov.uk
Website: http://www.worplesdon-pc.gov.uk
Region: UKJ25 - West Surrey
Organisation type: Public authority - sub-central government