Scope
Reference
24-189
Description
The Council are looking to secure a supplier(s) who will be responsible for the supply of all RMBC with Janitorial supplies.
The supplier should be able to offer a delivery service to Rotherham Schools, Central Stores (Hellaby Depot) and a variety of locations throughout the Borough.
The provider should be able to respond to purchase orders sent via email, from our purchasing system and process these in a timely manner.
The Council have a consistent and substantial requirement for all types of janitorial and cleaning supplies.
There is a higher demand on cleaning than prior to COVID 19. COVID 19 has highlighted the need for rigorous processes, and demand is higher than previous. It has also fundamentally changed the cleaning industry, re-shaping expectations and shifting requirements. Since the pandemic ended it has become apparent that the change in demand on cleaning services is here to stay.
The Council have a duty of care to protect staff, clients, and customers. Cleaning is an essential part of this.
It is apparent that 'deep cleaning' and 'disinfection' are no longer specialist activities, they are now standard across the industry.
Our customers want information and assurance that cleaning standards are maintained and we are evolving in line with best practice and current trends.
The Council must ensure that it is operating to current regulations and contract cleaning standards. These include:
• Health and Safety at Work Act 1974
• Control of Substances Hazardous to Health (COSHH) Regulations
• Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR)
• Waste Management and Environmental Regulations
• British Institute of Cleaning Science (BICSc) Standards
• Any new products must undergo rigorous testing to ensure the service we deliver continue to excel.
Current spend is in the region of £328,000 per annum.
Contract dates (estimated)
- 1 December 2025 to 30 November 2029
- 4 years
Main procurement category
Goods
CPV classifications
- 39224000 - Brooms and brushes and other articles of various types
- 39330000 - Disinfection equipment
- 39800000 - Cleaning and polishing products
Contract locations
- UKE31 - Barnsley, Doncaster and Rotherham
Engagement
Engagement deadline
30 May 2025
Engagement process description
Engagement in this Preliminary Market Engagement (PME) is via a questionnaire published on YORtender.
Please follow eu-supply.com and search for project 98982
All correspondence in relation to this PME will be carried out via the YORtender portal.
Submissions to be returned via the YORtender portal by 12:00 on 30th May 2025.
This process is not part of the formal tender procedure, so taking part or not participating won't disadvantage any supplier.
Contracting authority
Rotherham Borough Council
- Public Procurement Organisation Number: PGYC-3376-BGQP
Riverside House, Main Street
Rotherham
S60 1AE
United Kingdom
Email: procurement.places@rotherham.gov.uk
Website: https://www.rotherham.gov.uk/
Region: UKE31 - Barnsley, Doncaster and Rotherham
Organisation type: Public authority - sub-central government