Section one: Contracting authority/entity
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services
2nd Floor Woodland House, Maes-Y-Coed Road
Cardiff
CF14 4HH
Contact
Nadine Stokes
Telephone
+44 2921508276
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Third Party Archive and Storage of Acute Medical Records
Reference number
CAV-STA (23-24) 51
two.1.2) Main CPV code
- 79996100 - Records management
two.1.3) Type of contract
Services
two.1.4) Short description
Third party archive storage of acute medical records to alleviate significant H&S risks and issues identified through workplace inspections of the Health Records department
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £148,120
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff
two.2.4) Description of the procurement
Third party archive storage of acute medical records to alleviate significant H&S risks and issues identified through workplace inspections of the Health Records department
Including flexible collection, delivery, transfer and destruction of large volumes of medical records
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Cardiff & Vale University Health Board wish to establish a temporary 9 month arrangement with the existing provider for the provision of flexible collection, delivery, transfer and destruction of large volumes of medical records.
The existing provider has been used on smaller scale previously however an increase in demand means the Health Board will now seek to competitively tender this requirement.
This is a service that cannot be discontinued until the Health Board fully delivers its Digital Strategy, this may be several years ahead hence the need to formalise this arrangement on a temporary basis whilst a competitive procurement exercise is undertaken.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
CAV-STA (23-24) 51
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
12 July 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Logic Document Archiving Ltd
6 The Arcade
Llanelli
SA153TW
Telephone
+44 7929370776
Country
United Kingdom
NUTS code
- UKL14 - South West Wales
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £148,120
Section six. Complementary information
six.3) Additional information
(WA Ref:133123)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Authority will allow a 10 calendar day standstill period prior to entering into this formal agreement.