Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF YORK
Heslington
YORK
YO105DD
Contact
Rob Allan
Telephone
+44 1904328214
Country
United Kingdom
Region code
UKE21 - York
UK Register of Learning Providers (UKPRN number)
10007167
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/york/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/york/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/york/aspx/Home
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/york/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for the Provision of Energy Saving Lighting
Reference number
UY PROC 1088
two.1.2) Main CPV code
- 31500000 - Lighting equipment and electric lamps
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University of York (the "University") is seeking expressions of interest from suitable bidders for the provision of energy saving internal lighting.
The University is looking to adopt a 'lighting as a service model', with the successful partner supplying, installing, funding and operating the lighting throughout the term of the agreement. The successful partner shall therefore fund, design, install and maintain the LED lighting over a fixed term agreement.
two.1.5) Estimated total value
Value excluding VAT: £12,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 31527260 - Lighting systems
- 31530000 - Parts of lamps and lighting equipment
- 31600000 - Electrical equipment and apparatus
- 45310000 - Electrical installation work
- 66114000 - Financial leasing services
two.2.3) Place of performance
NUTS codes
- UKE21 - York
Main site or place of performance
The University of York Campus, Heslington, York.
two.2.4) Description of the procurement
The University is seeking to appoint a partner for the funding, design, installation and maintenance of LED lighting over a fixed term agreement.
The University is looking to adopt a 'lighting as a service model', with the successful partner supplying, installing, owning and maintaining the lighting throughout the term of the agreement.
The concept and vision would be for the University to leverage external funding to progress lighting upgrades across the University campus to support the ambition of being net-zero on scope 1 and 2 emissions by 2030.
The University has approximately 60,000 fluorescent light fittings to replace, which account for approximately 36,000 kwh per day of electrical demand.
The project will be split into a number of phases, with Phase 1 covering the following buildings:
• JB Morrell Library.
• Borthwick Archives.
• Raymond Burton Library.
• Berrick Saul.
• Psychology Blocks.
Initial Phase 1 works is for circ 4,000 fittings, with the option for the University to deliver futures phases through the resulting agreement.
Future phases may be up to a maximum additional 56,000 fittings delivered through the term of the agreement.
The target date for the delivery of Phase 1 is January - March 2025, as part of the tender submission, suppliers will need to indicate a provisional programme for the initial Phase 1 installations.
The University will award the contract for a term of between 60 and 120 months, dependant upon tender negotiations through the Competitive Procedure with Negotiation.
Suppliers will need to confirm as part of their submission their arrangements for managing the project and the sub-contractor options that are available for delivery.
Details of the requirements can be found at: https://in-tendhost.co.uk/york/aspx/Home
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £12,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Set out in the published tender documents - the evaluation of the Selection Questionnaire, with the top 5 scoring potential suppliers being carried forward to be invited to tender.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
As set out in the published procurement documents.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Selection criteria as stated in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the published procurement documents and the Draft SLA v1
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 July 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
14 August 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please refer to the published procurement documents which are available at: https://in-tendhost.co.uk/york/aspx/Home
six.4) Procedures for review
six.4.1) Review body
Royal Courts or Justice
Strand
London
WC2A2LL
Telephone
+44 2079476000
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
University of York
Heslington Hall
York
YO105DD
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Royal Courts of Justice
Strand
London
Wc2A2LL
Telephone
+44 2079476000
Country
United Kingdom