Section one: Contracting authority
one.1) Name and addresses
Greater Manchester Combined Authority
Greater Manchester Fire and Rescue Service Headquarters, 146 Bolton Road, Swinton
Salford
M27 8US
Contact
Mrs Suzanne McCormack
mccormacks@manchesterfire.gov.uk
Telephone
+44 1616083576
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.manchesterfire.gov.uk/
Buyer's address
http://www.manchesterfire.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
GMCA 307 GM Tracker System
Reference number
DN513097
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
GMCA’s European Social Fund (ESF) Skills for Growth programme will work with circa 30 different skills providers and over 25 000 participants to deliver training based on employer led skills gap intelligence. The funding for the programme, and therefore the services in this tender, are being provided from the European Social Fund.
GMCA will need to make claims on a quarterly basis to ESF and this will include anonymised participant information including status on programme. In order to both make these claims to ESF and pay our providers we need a system that tracks an individual through the programme then combines the participant information into a claim for the provider and then again a claim GMCA will submit to ESF.
While the core process outlined above is replicated across various business units within the GMCA there will be discreet variances for each business unit (expected to be around workflows and data sets). As such while the core element and processes within of the required system (designated below as Minimum Viable Product (MVP)) will remain the same, the system should be capable to be amended discreetly per business unit to ensure it meets their specific needs around that core solution in relation to workflow and dataset variances.
It is expected that the solution user base will increase across the duration of the contract and we will require the solution be designed in such a way that it can be rolled out incrementally to other business areas within the GMCA as required and with minimum effort and configuration.
Due to time pressures, the Minimum Viable Product (MVP) build of the system needs to be in place by end of February 2021). The subsequent 3 months will consist of the delivery of the remainder of the requirements of the core solution. Therefore the expected elapsed time from initiation to completion is 6 months for the core system.
The cost of the project is expected to cover all development, implementation, project management, licence and support cost for the period of the contract. This will need to be defined on a sliding scale basis as the solution and number of users increase.
An internal project team has been established using the Agile project management method, therefore MoSCow rules have been applied to the requirements list and user stories provided alongside this ITT.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £153,500
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
GMCA’s European Social Fund (ESF) Skills for Growth programme will work with circa 30 different skills providers and over 25 000 participants to deliver training based on employer led skills gap intelligence. The funding for the programme, and therefore the services in this tender, are being provided from the European Social Fund.
GMCA will need to make claims on a quarterly basis to ESF and this will include anonymised participant information including status on programme. In order to both make these claims to ESF and pay our providers we need a system that tracks an individual through the programme then combines the participant information into a claim for the provider and then again a claim GMCA will submit to ESF.
While the core process outlined above is replicated across various business units within the GMCA there will be discreet variances for each business unit (expected to be around workflows and data sets). As such while the core element and processes within of the required system (designated below as Minimum Viable Product (MVP)) will remain the same, the system should be capable to be amended discreetly per business unit to ensure it meets their specific needs around that core solution in relation to workflow and dataset variances.
It is expected that the solution user base will increase across the duration of the contract and we will require the solution be designed in such a way that it can be rolled out incrementally to other business areas within the GMCA as required and with minimum effort and configuration.
Due to time pressures, the Minimum Viable Product (MVP) build of the system needs to be in place by end of February 2021). The subsequent 3 months will consist of the delivery of the remainder of the requirements of the core solution. Therefore the expected elapsed time from initiation to completion is 6 months for the core system.
The cost of the project is expected to cover all development, implementation, project management, licence and support cost for the period of the contract. This will need to be defined on a sliding scale basis as the solution and number of users increase.
An internal project team has been established using the Agile project management method, therefore MoSCow rules have been applied to the requirements list and user stories provided alongside this ITT.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
GMCA European Social Fund
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 235-581455
Section five. Award of contract
Contract No
GMCA307
Title
GMCA 307 GM Tracker System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 February 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Umlaut Communications GMBH
Aachen, Germany
Country
United Kingdom
NUTS code
- UKD - North West (England)
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £153,500
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London WC2A 2LL
Country
United Kingdom