Section one: Contracting authority
one.1) Name and addresses
Birmingham Primary Cluster
St Mary’s CofE Primary Academy, Hamstead Road, Handsworth
Birmingham
B20 2RW
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKG31 - Birmingham
Internet address(es)
Main address
https://www.stmaryshandsworth.co.uk/
one.1) Name and addresses
St Mary’s CofE Primary Academy
Hamstead Road, Handsworth
Birmingham
B20 2RW
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKG31 - Birmingham
Internet address(es)
Main address
https://www.stmaryshandsworth.co.uk/
one.1) Name and addresses
St Laurence Church Junior school
Bunbury Road
Birmingham
B31 2DJ
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKG31 - Birmingham
Internet address(es)
Main address
https://www.stlaurencechurchjuniorschool.co.uk/
one.1) Name and addresses
St Thomas CofE Primary Academy
Great Colmore Street
Birmingham
B15 2AT
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKG31 - Birmingham
Internet address(es)
Main address
https://www.stthomasceacademy.school/
one.1) Name and addresses
St Johns & St Peters CofE Academy
St Vincent Street West
Birmingham
B16 8RN
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKG31 - Birmingham
Internet address(es)
Main address
https://www.stjohnsandstpeters.school/
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/EK2WPQ53MK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Birmingham Primary Cluster ~ Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide catering services for:
LOT 1: St Mary’s CofE Primary Academy, Birmingham
LOT 2:St Thomas CofE Primary Academy, Birmingham
St Johns & St Peters CofE Academy, Birmingham
LOT 3: St Laurence Church Junior school, Birmingham
The contract covers the scope for the provision of all catering services within the schools, which also includes all hospitality and free issue requirements.
The duration of the contract being offered is for an initial three-year period commencing on 01 January 2025, with the potential to extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The contract being offered within this tender will be on a guaranteed performance basis, with an expected profit share of any betterment to the agreed budget.
Please note, as a Lotted tender, each Lot has the option to award their contract individually. However, it is the intention of the Cluster to maximise on economies of scale gained by a collaborative procurement venture and awarding to a single contractor, or minimal contractors. The total annual contract value is £453,000.
The Cluster is seeking a suitably experienced, education catering contractor who is able to evidence working with multiple Schools with varying requirements and Multi Academy Trust. Furthermore, it will be beneficial that the successful contractor has experience (and suitable capacity) to mobile multiple Schools successfully, in a short period of time. As a result, the successful contractor will already have or need to develop a strong operational base within Birmingham, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The services are currently outsourced and TUPE is expected to apply. It is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
Within all schools, the Cluster wishes to offer good wholesome healthy eating options within the menus which should be based on the use of fresh ingredients and bakery products sourced through a local supply chain.
The Cluster also wishes to achieve as a result of this tender process;
1.The provision of a healthy, balanced foodservice that meets nutritional guidelines and is enjoyed by all users of the service. This menu should be inclusive of those with special dietary requirements.
2.An innovative and flexible menu that is in keeping with current food trends. Please note, each School must be able to tailor their menu to ensure maximum uptake at their School, thus aiding the financial performance of the account.
3.Offering frequent themed menus, both company-driven and bespoke to the Schools’ calendars, as well as added value initiatives that support the curriculum.
4.Experienced and proactive contract management to promote good levels of communication and engagement with each Schools will be imperative.
5.Total transparency with accounts that are clear and easy to understand as well as forthcoming management information regarding the financial and operational performance of the catering provision.
6.Well-trained catering teams at each School, with a focus by the successful contractor on both craft training and customer service.
7.An effective marketing campaign that is suitable and appropriate for each School that should be promoted effectively to both pupils and parents alike.
8.The development of an economically and environmentally sustainable service.
See SQ Document for further information.
two.1.5) Estimated total value
Value excluding VAT: £2,265,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Birmingham Primary Cluster ~ Catering Tender Lot 1
Lot No
1
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Birmingham
two.2.4) Description of the procurement
The successful Supplier will be required to provide catering services for:
LOT 1: St Mary’s CofE Primary Academy, Birmingham
The contract covers the scope for the provision of all catering services within the schools, which also includes all hospitality and free issue requirements.
The duration of the contract being offered is for an initial three-year period commencing on 01 January 2025, with the potential to extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The contract being offered within this tender will be on a guaranteed performance basis, with an expected profit share of any betterment to the agreed budget.
Please note, as a Lotted tender, each Lot has the option to award their contract individually. However, it is the intention of the Cluster to maximise on economies of scale gained by a collaborative procurement venture and awarding to a single contractor, or minimal contractors. The total annual contract value is £453,000.
The Cluster is seeking a suitably experienced, education catering contractor who is able to evidence working with multiple Schools with varying requirements and Multi Academy Trust. Furthermore, it will be beneficial that the successful contractor has experience (and suitable capacity) to mobile multiple Schools successfully, in a short period of time. As a result, the successful contractor will already have or need to develop a strong operational base within Birmingham, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The services are currently outsourced and TUPE is expected to apply. It is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
Within all schools, the Cluster wishes to offer good wholesome healthy eating options within the menus which should be based on the use of fresh ingredients and bakery products sourced through a local supply chain.
The Cluster also wishes to achieve as a result of this tender process;
1.The provision of a healthy, balanced foodservice that meets nutritional guidelines and is enjoyed by all users of the service. This menu should be inclusive of those with special dietary requirements.
2.An innovative and flexible menu that is in keeping with current food trends. Please note, each School must be able to tailor their menu to ensure maximum uptake at their School, thus aiding the financial performance of the account.
3.Offering frequent themed menus, both company-driven and bespoke to the Schools’ calendars, as well as added value initiatives that support the curriculum.
4.Experienced and proactive contract management to promote good levels of communication and engagement with each Schools will be imperative.
5.Total transparency with accounts that are clear and easy to understand as well as forthcoming management information regarding the financial and operational performance of the catering provision.
6.Well-trained catering teams at each School, with a focus by the successful contractor on both craft training and customer service.
7.An effective marketing campaign that is suitable and appropriate for each School that should be promoted effectively to both pupils and parents alike.
8.The development of an economically and environmentally sustainable service.
*PLEASE NOTE THAT YOU WILL NEED TO SUBMIT A BID FOR EACH LOT OF INTEREST*
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,265,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2029
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
*PLEASE NOTE THAT YOU WILL NEED TO SUBMIT A BID FOR EACH LOT OF INTEREST*
two.2) Description
two.2.1) Title
Birmingham Primary Cluster ~ Catering Tender Lot 2
Lot No
2
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Birmingham
two.2.4) Description of the procurement
The successful Supplier will be required to provide catering services for:
LOT 2:St Thomas CofE Primary Academy, Birmingham
St Johns & St Peters CofE Academy, Birmingham
The contract covers the scope for the provision of all catering services within the schools, which also includes all hospitality and free issue requirements.
The duration of the contract being offered is for an initial three-year period commencing on 01 January 2025, with the potential to extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The contract being offered within this tender will be on a guaranteed performance basis, with an expected profit share of any betterment to the agreed budget.
Please note, as a Lotted tender, each Lot has the option to award their contract individually. However, it is the intention of the Cluster to maximise on economies of scale gained by a collaborative procurement venture and awarding to a single contractor, or minimal contractors. The total annual contract value is £453,000.
The Cluster is seeking a suitably experienced, education catering contractor who is able to evidence working with multiple Schools with varying requirements and Multi Academy Trust. Furthermore, it will be beneficial that the successful contractor has experience (and suitable capacity) to mobile multiple Schools successfully, in a short period of time. As a result, the successful contractor will already have or need to develop a strong operational base within Birmingham, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The services are currently outsourced and TUPE is expected to apply. It is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
Within all schools, the Cluster wishes to offer good wholesome healthy eating options within the menus which should be based on the use of fresh ingredients and bakery products sourced through a local supply chain.
The Cluster also wishes to achieve as a result of this tender process;
1.The provision of a healthy, balanced foodservice that meets nutritional guidelines and is enjoyed by all users of the service. This menu should be inclusive of those with special dietary requirements.
2.An innovative and flexible menu that is in keeping with current food trends. Please note, each School must be able to tailor their menu to ensure maximum uptake at their School, thus aiding the financial performance of the account.
3.Offering frequent themed menus, both company-driven and bespoke to the Schools’ calendars, as well as added value initiatives that support the curriculum.
4.Experienced and proactive contract management to promote good levels of communication and engagement with each Schools will be imperative.
5.Total transparency with accounts that are clear and easy to understand as well as forthcoming management information regarding the financial and operational performance of the catering provision.
6.Well-trained catering teams at each School, with a focus by the successful contractor on both craft training and customer service.
7.An effective marketing campaign that is suitable and appropriate for each School that should be promoted effectively to both pupils and parents alike.
8.The development of an economically and environmentally sustainable service.
*PLEASE NOTE THAT YOU WILL NEED TO SUBMIT A BID FOR EACH LOT OF INTEREST*
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,265,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2029
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
*PLEASE NOTE THAT YOU WILL NEED TO SUBMIT A BID FOR EACH LOT OF INTEREST*
two.2) Description
two.2.1) Title
Birmingham Primary Cluster ~ Catering Tender Lot 3
Lot No
3
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Birmingham
two.2.4) Description of the procurement
The successful Supplier will be required to provide catering services for:
LOT 3: St Laurence Church Junior school, Birmingham
The contract covers the scope for the provision of all catering services within the schools, which also includes all hospitality and free issue requirements.
The duration of the contract being offered is for an initial three-year period commencing on 01 January 2025, with the potential to extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The contract being offered within this tender will be on a guaranteed performance basis, with an expected profit share of any betterment to the agreed budget.
Please note, as a Lotted tender, each Lot has the option to award their contract individually. However, it is the intention of the Cluster to maximise on economies of scale gained by a collaborative procurement venture and awarding to a single contractor, or minimal contractors. The total annual contract value is £453,000.
The Cluster is seeking a suitably experienced, education catering contractor who is able to evidence working with multiple Schools with varying requirements and Multi Academy Trust. Furthermore, it will be beneficial that the successful contractor has experience (and suitable capacity) to mobile multiple Schools successfully, in a short period of time. As a result, the successful contractor will already have or need to develop a strong operational base within Birmingham, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The services are currently outsourced and TUPE is expected to apply. It is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
Within all schools, the Cluster wishes to offer good wholesome healthy eating options within the menus which should be based on the use of fresh ingredients and bakery products sourced through a local supply chain.
The Cluster also wishes to achieve as a result of this tender process;
1.The provision of a healthy, balanced foodservice that meets nutritional guidelines and is enjoyed by all users of the service. This menu should be inclusive of those with special dietary requirements.
2.An innovative and flexible menu that is in keeping with current food trends. Please note, each School must be able to tailor their menu to ensure maximum uptake at their School, thus aiding the financial performance of the account.
3.Offering frequent themed menus, both company-driven and bespoke to the Schools’ calendars, as well as added value initiatives that support the curriculum.
4.Experienced and proactive contract management to promote good levels of communication and engagement with each Schools will be imperative.
5.Total transparency with accounts that are clear and easy to understand as well as forthcoming management information regarding the financial and operational performance of the catering provision.
6.Well-trained catering teams at each School, with a focus by the successful contractor on both craft training and customer service.
7.An effective marketing campaign that is suitable and appropriate for each School that should be promoted effectively to both pupils and parents alike.
8.The development of an economically and environmentally sustainable service.
*PLEASE NOTE THAT YOU WILL NEED TO SUBMIT A BID FOR EACH LOT OF INTEREST*
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,265,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2029
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
*PLEASE NOTE THAT YOU WILL NEED TO SUBMIT A BID FOR EACH LOT OF INTEREST*
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 August 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
9 September 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Birmingham:-School-catering-services./825KU2QF5B
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/825KU2QF5B
GO Reference: GO-2024628-PRO-26749051
six.4) Procedures for review
six.4.1) Review body
Birmingham Primary Cluster
St Mary’s CofE Primary Academy, Hamstead Road, Handsworth
Birmingham
B20 2RW
Country
United Kingdom