Section one: Contracting authority
one.1) Name and addresses
NEUPC Ltd
NEUPC Ltd, Phoenix House, 3 South Parade
Leeds
LS1 5QX
Contact
Andy Hughes
Telephone
+44 1134871756
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.1) Name and addresses
Southern Universities Purchasing Consortium
Reading Enterprise Park, University of Reading, Earley Gate, Whiteknights Road
Reading
RG6 6BU
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.1) Name and addresses
NWUPC
Albert House, 17 Bloom Street
Manchester
M1 3HZ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.1) Name and addresses
APUC
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.1) Name and addresses
HEPCW
8 th Floor, 30-36 Newport Road
Cardiff
CF24 0DE
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.hepcw.ac.uk/members/
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
eMarketplace to Facilitate Tailend Spend
Reference number
ITS2007 NE
two.1.2) Main CPV code
- 66151100 - Electronic marketplace retailing services
two.1.3) Type of contract
Services
two.1.4) Short description
The required eMarketplace is intended to be an established emarketplace which can manage and control tail end spend through P-Cards and improve compliance. This procurement would be seeking to compliment other systems in place and not compete against member established integrated eMarketplaces, members may have established. Bidders must have an established supply chain for products.
The focus would be on tail end spend in the sector not covered by established frameworks
The list of in scope requirements for software would be:
Ability to categorise products
Provision of VAT data required
Scope for 500+ users per account
UNSPEC coding of products desired
Workflows for order authorisation
Potential for order aggregation
Reporting capability by Category, Spend, Supplier size
Capability of restrictions by Category, Market Type, Locality or Product
Potential for finance system integration
Training
Account Management
two.1.5) Estimated total value
Value excluding VAT: £80,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 66151100 - Electronic marketplace retailing services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
The required eMarketplace is intended to be an established emarketplace which can manage and control tail end spend through P-Cards and improve compliance. This procurement would be seeking to compliment other systems in place and not compete against member established integrated eMarketplaces, members may have established. Bidders must have an established supply chain for products.
The focus would be on tail end spend in the sector not covered by established frameworks
The list of in scope requirements for software would be:
Ability to categorise products
Provision of VAT data required
Scope for 500+ users per account
UNSPEC coding of products desired
Workflows for order authorisation
Potential for order aggregation
Reporting capability by Category, Spend, Supplier size
Capability of restrictions by Category, Market Type, Locality or Product
Potential for finance system integration
Training
Account Management
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £80,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Optional 12 month extension may be applied
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
Objective criteria for choosing the limited number of candidates:
All candidates satisfying minimum standards will be invited to the ITT stage of the competition
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Call offs from this framework may be funded from external bodies including but not limited to ERDF and ESIF. Further information will be included in call offs where applicable.
two.2.14) Additional information
This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As set out in the SQ
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 September 2021
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/5R83Q78753
GO Reference: GO-2021813-PRO-18735714
six.4) Procedures for review
six.4.1) Review body
NEUPC Ltd
NEUPC Ltd, Phoenix House, 3 South Parade
Leeds
LS1 5QX
Telephone
+44 1134871756
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
NEUPC Ltd
NEUPC Ltd, Phoenix House, 3 South Parade
Leeds
LS1 5QX
Telephone
+44 1134871756
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
NEUPC Ltd
NEUPC Ltd, Phoenix House, 3 South Parade
Leeds
LS1 5QX
Telephone
+44 1134871756
Country
United Kingdom