Section one: Contracting authority
one.1) Name and addresses
North Tyneside Council
Quadrant, Cobalt Business Park, The Silverlink North
North Tyneside
NE27 0BY
Contact
Mr Paul Batey
paul.batey@northtyneside.gov.uk
Telephone
+44 1916435657
Country
United Kingdom
NUTS code
UKC22 - Tyneside
Internet address(es)
Main address
http://www.northtyneside.gov.uk/
Buyer's address
http://www.northtyneside.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert?advertId=50a41dd2-2f08-ed11-8116-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Bedding Plants Supply 12/2022 - 2026
Reference number
DN623399
two.1.2) Main CPV code
- 03451100 - Bedding plants
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply of Summer and Winter bedding plants as required to the following depots:
One order will be placed with the Contractor for each season of requirements for delivery to four sites:
1. Killingworth Depot, Harvey Coombe, Killingworth, Tyne and Wear, NE12 6UB
2. Richardson Dees Park, North Road, Wallsend Tyne and Wear, NE28 8RH
3. Northumberland Park, King Edward Road, Tynemouth, NE30 2ES
4. Preston Cemetery, Walton Avenue, North Shields, NE29 9NJ
two.1.5) Estimated total value
Value excluding VAT: £180,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
Main site or place of performance
North Tyneside
two.2.4) Description of the procurement
Supply of Summer and Winter bedding plants as required to the following depots:
One order will be placed with the Contractor for each season of requirements for delivery to four sites:
1. Killingworth Depot, Harvey Coombe, Killingworth, Tyne and Wear, NE12 6UB
2. Richardson Dees Park, North Road, Wallsend Tyne and Wear, NE28 8RH
3. Northumberland Park, King Edward Road, Tynemouth, NE30 2ES
4. Preston Cemetery, Walton Avenue, North Shields, NE29 9NJ
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £180,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 2 x 12 month periods
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
8. Alternative Products
Any alternative products quoted must they meet the full specification and quality requirements of the plant material requested. Supporting documentation must be provided to evidence that the alternative product is equivalent to the Authorities standard product. Any alternative plant material must be accepted by the Authority prior to delivery, it is to the Authorities discretion whether an alternative will be accepted.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The Authority will utilise an overarching suite of Key Performance Indicators (KPIs) covering a range of key areas to monitor and determine the performance of the Contractor.
The KPIs are an opportunity for the Contractor to demonstrate how well they are performing resulting in continuity of work.
The KPIs will be measured and will be discussed regularly by the Authority and the Contractor as a specific overview of contract performance.
KPIs are one of the methods that the Authority will use to identify the early signs that the Contractor may not be performing as well as required and that intervention may be required for improvements.
Failure by the Contractor to achieve the minimum performance requirement in any one or more of the individual sections of the KPIs will aim to be resolved through a dispute board and may result in the Authority terminating the appointment of the Contractor.
KPI 1 – Percentage of orders delivered within agreed timescales
Minimum Performance Requirement –
The minimum performance requirement for this key performance indicator is 11 out of 12 (92%).
KPI 2 – Percentage of orders which met the required quality standard
Minimum Performance Requirement –
The minimum performance requirement for this key performance indicator is 97%. E.g: We order around 107,380 summer and 89,501 spring bedding plants so over the year we expect 190,974 out of 196,881 to be off the desired quality.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 August 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
25 August 2022
Local time
12:00pm
Place
North Tyneside Council Office via Democratic Support Team
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Main contract is 24 months with the option to extend for a further 2 x 12 months
six.4) Procedures for review
six.4.1) Review body
North Tyneside Council
North Tyneside
Country
United Kingdom