Section one: Contracting authority
one.1) Name and addresses
West Yorkshire Combined Authority
Wellington House, 40-50 Wellington Street
Leeds
LS1 2DE
Contact
Darren Wood
darren.wood@westyorks-ca.gov.uk
Country
United Kingdom
NUTS code
UKE - Yorkshire and the Humber
Internet address(es)
Main address
https://www.westyorks-ca.gov.uk/
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hard FM contract (building fabric and Mechanical and Electrical) across all assets within West Yorkshire
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
Prior Information Notice (Not a call for competition) to facilitate pre-market engagement for the provision of an all-inclusive hard FM contract (building fabric and Mechanical and Electrical) across all assets within West Yorkshire. The Combined Authority is inviting prospective bidders to express an interest in our opportunity and we reserve the right to consult with providers as a result of this engagement either directly or via a group event (TBC), dependent upon the level of interest received. You should respond by 10:00am on 27/08/2021.
two.1.5) Estimated total value
Value excluding VAT: £5,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79993000 - Building and facilities management services
- 50700000 - Repair and maintenance services of building installations
- 45300000 - Building installation work
- 45400000 - Building completion work
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
West Yorkshire Combined Authority (WYCA) (the Authority) may soon wish to seek competitive tenders to provide a Planned, Reactive, Replacement and Installation service relating to mechanical/ electrical and building fabric services across a rangeof WYCAs portfolio of properties located in the five districts of West Yorkshire. This will be a three-year fixed contract with four possible annual extensions thereafter taking the maximum term up to a 7-year contract. This will be subject toppm rates, schedule of rates, hourly rates, material uplift and sub-contractor oncosts, to carry out all or any maintenance, repairs or renewals which may be or become necessary and provide an emergency 24-hour reactive call out service.The premises vary in size, extent, style and content ranging from small detached buildings to large transport interchange and office buildings. Mechanical and electrical and building fabric installations are likewise varied in there complexity, ageand condition. The sites currently consist of:• 8 Staffed bus stations• 5 Un-staffed bus stations• 7 Small bus stations• 5 Rail Station Car Parks• 2 Office Accommodation• Miscellaneous assets including, bus stops, bus turning circles, woods, parcels of landThe following installations and tasks are given as a general overview of the types of maintenance of plant/systems covered in this contract: Mechanical and Electrical• Heating and Ventilation• Air Conditioning• Plumbing Services• Gas installations and appliances• Fire Alarms• Fire Extinguishers• Gas Sprinkler System• Emergency Lighting• High/Low Level Lighting• BMS Controls• Electrical Installations and EICR• PAT• Lightening Protection• Water Treatment• Air Quality• Water Hygiene• Recording of Utility Meters• Access Systems and Equipment• Passenger Lifts and Escalators• Replacement of all life expired consumables associated with the works including replacement of expired and inefficient luminaires, defective lighting control gear, replacement of batteries and filters including the safe of such items.Building Fabric• Landscape Gardening• Fall Arrest & Restraint System Testing• 6 Monthly Bi-Annual Fire Door Testing• Gulley/ Interceptor and Carriageway Cleansing• Pest Control Services• Tarmac, Pothole Repairs and Resurfacing of Bus Carriageways• Thermoplastic Lining Works to Bus Carriageways• Tile Repairs & Replacement to Bus Station Concourse Areas• Repair or Relay Any type of Paving on Walkways• Carriageway Cleaning with a Vehicle Sweeper• All types of Building Fabric Works Including Joinery, Plastering, Painting etcAnticipated Contract SpendIt is anticipated that spend will be around £5 and £7 million pounds over a potential 7-year contract period.
two.3) Estimated date of publication of contract notice
1 October 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
The Combined Authority is inviting prospective bidders to express an interest in our opportunity and we reserve the right to consult with providers as a result of this engagement either directly or via a group event (TBC), dependent upon the level of interest received. Please respond with an expression of interest in our opportunity by emailing: Darren Wood - darren.wood@westyorks-ca.gov.ukYou should include the following information: Company Name, Registration Number, Address, Contact Name, Position and Email/telephone along with a URL link to your Company Website.You should respond by 10:00am on 27/08/2021.We will then contact you in due course to conduct suitable supplier engagement via the most appropriate method based upon the number of expressions of interest. In preparation for the release of our tender opportunity, you may also ensure that you are registered with our tender portal In-Tend at - https://intendhost.co.uk/westyorkshireca/aspx/Home