Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 7901239756
Country
United Kingdom
Region code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001206 Vending Machine and Water Cooler Solutions
Reference number
001206
two.1.2) Main CPV code
- 31141000 - Water coolers
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the supply and probable re-stocking and maintenance of of Vending, Dispensing and Water Cooler Solutions for use in the education market, local authority sectors, NHS, Emergency Services and all Government funded bodies. This Framework is designed to meet the needs of YPO and Other Contracting Authorities by establishing an agreement where the end customer will place the order with the Provider and the Provider delivered direct to the end customer.
two.1.5) Estimated total value
Value excluding VAT: £100,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Vending Solutions
Lot No
1
two.2.2) Additional CPV code(s)
- 42933000 - Vending machines
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot will include chilled and non-chilled Snack Machines, Drinks machine and Carousel Machines to fulfil vending and unattended retail solutions for the provision of ambient and chilled drinks and ambient and chilled food items.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Social Value /Sustainability / Weighting: 15%
Cost criterion - Name: Cost / Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 September 2024
End date
1 September 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd September 2024 to 1st September 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of May 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 2nd September 2024 to 1st September 2028 (subject to an annual review, and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Unattended Retail Solutions (Hot Food)
Lot No
2
two.2.2) Additional CPV code(s)
- 42933000 - Vending machines
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot will include machines that deliver food in a ready or nearly ready to eat manner. This may be to produce 24 hour feeding for customers.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Social Value /Sustainability / Weighting: 15%
Cost criterion - Name: Cost / Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 September 2024
End date
1 September 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd September 2024 to 1st September 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of May 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 2nd September 2024 to 1st September 2028 (subject to an annual review, and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Hot Beverage Solutions
Lot No
3
two.2.2) Additional CPV code(s)
- 42933000 - Vending machines
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot will include hot drinks machines that dispense cups where appropriate and have a no cup option. Customers can choose from both free standing and table top hot drink machines with either plumbed in or bean to cup or sachet.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Social Value /Sustainability / Weighting: 15%
Cost criterion - Name: Cost / Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 September 2024
End date
1 September 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd September 2024 to 1st September 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of May 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 2nd September 2024 to 1st September 2028 (subject to an annual review, and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Juice Dispensing Solutions
Lot No
4
two.2.2) Additional CPV code(s)
- 42933000 - Vending machines
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot covers Juice Dispensing machines both free standing and table top.
Juice Dispensing Machines cover, but not limited to:
Fresh Juice
Dilute Juice
Smoothies & Milkshakes
Fizzy Drinks
Sparkling Water
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45%
Quality criterion - Name: Social Value /Sustainability / Weighting: 15%
Cost criterion - Name: Cost / Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 September 2024
End date
1 September 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd September 2024 to 1st September 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of May 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 2nd September 2024 to 1st September 2028 (subject to an annual review, and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Reverse Vending Solutions
Lot No
5
two.2.2) Additional CPV code(s)
- 42933000 - Vending machines
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
A machine which undertakes ‘reverse vending’ that essentially takes back back a product to be disposed of correctly.
There may be an exchange for the product which could be but not limited to:
Money
Token
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Social Value /Sustainability / Weighting: 15%
Cost criterion - Name: Cost / Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 September 2024
End date
1 September 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd September 2024 to 1st September 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of May 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 2nd September 2024 to 1st September 2028 (subject to an annual review, and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Water Cooler Solutions
Lot No
6
two.2.2) Additional CPV code(s)
- 31141000 - Water coolers
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot covers water dispensing machines either plumbed in or bottle fed. Customers may require two temperature options, chilled and room temperature.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Social Value /Sustainability / Weighting: 15%
Cost criterion - Name: Cost / Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 September 2024
End date
1 September 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd September 2024 to 1st September 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of May 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 2nd September 2024 to 1st September 2028 (subject to an annual review, and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Innovative Solutions
Lot No
7
two.2.2) Additional CPV code(s)
- 42933000 - Vending machines
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot has the scope for providers to offer customers new and innovative machines and technologies that are not covered in the above lots but fit within the scope of this Framework. These solutions must adhere to all relevant legislative standards.
YPO reserve the right to deem if the suppliers offering fits within the scope of the procurement or not.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Social Value /Sustainability / Weighting: 15%
Cost criterion - Name: Cost / Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 September 2024
End date
1 September 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd September 2024 to 1st September 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of May 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 2nd September 2024 to 1st September 2028 (subject to an annual review, and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Multi-Category
Lot No
8
two.2.2) Additional CPV code(s)
- 31141000 - Water coolers
- 42933000 - Vending machines
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot allows customers to buy from two or more lots listed above. Customers may award a contract to a single supplier or award the lots separately. In case of awarding one supplier, only the providers on all lots included in the Call-Off will be able to participate. If the customer wishes to award the lots separately all providers on the relevant lots will be able to participate.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Social Value /Sustainability / Weighting: 15%
Cost criterion - Name: Cost / Weighting: 45%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 September 2024
End date
1 September 2028
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 2nd September 2024 to 1st September 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of May 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 2nd September 2024 to 1st September 2028 (subject to an annual review, and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
29 July 2024
Local time
2:00pm
Changed to:
Date
6 August 2024
Local time
4:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
29 July 2024
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High court of England and Wales
London
Country
United Kingdom