Section one: Contracting authority
one.1) Name and addresses
Kent County Council
Sessions House
Maidstone
ME14 1XQ
Contact
Ms Orla Miller
Telephone
+44 3000412878
Country
United Kingdom
Region code
UKJ4 - Kent
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=703287a8-31f7-ee11-812a-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=703287a8-31f7-ee11-812a-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SC240033 - Direct Payment Support Services CYPE
Reference number
DN718124
two.1.2) Main CPV code
- 85320000 - Social services
two.1.3) Type of contract
Services
two.1.4) Short description
KCC wishes to engage the market to discuss a potential future procurement exercise to appoint a suitable provider to deliver Direct Payment Support Services to Children and Young People that our under our care.
The date of these event(s) are yet to be scheduled, but we ask that interested providers please register their interest, so that they may be invited to these event(s)
The successful provider will be required to provide a range of services that
support the Council's business objective of empowering Service Users to be in control of the
support that they receive. This may include (but is not limited to) :
• Following referral, the setting up and maintenance of direct payments for the purchase of social care and education services, in partnership with the Council.
• Working in partnership with Integrated Commissioning Board to support a joined-up approach to social care, education, and health direct payments.
• Supporting the Kent Card process in partnership with the Council, including the monitoring of financial statements online.
• Transfer of the direct payment support for service users to the Council’s Adult Direct Payment Support Service where appropriate as decided by the Council’s Care Manager.
• Entry of data on the Council’s MOSAIC/LPS database following training provided by the
Council.
• Working in partnership with service user third parties and nominated persons.
• Supporting Service Users to manage a direct payment and pay for services.
• Monitoring the use of direct payments, ensuring that monies are appropriately spent.
• Identifying unspent and unused or misused direct payments.
• Recommending the amount of unspent and unused or misused money to be reclaimed by the Council.
• Where appropriate, supporting Service Users to be a good employer and if required support at industrial tribunal hearings.
• Helping to keep service users safe by ensuring that all personal assistants have a current DBS check at the enhanced level.
• Setting up and maintaining a website, or access to web pages, that describes the service.
• Managing the transition of direct payments when Service Users go from childhood into adulthood.
• Maintain systems to ensure that all over payments and/or any potentially fraudulent use of Direct Payments are followed up by both the Provider and the Council and ensure that if there is an overpayment all due checks are made with the Council that it is being dealt with.
• Ensuring that all Direct Payment agreements have a written and fully completed agreement prior to commencement of the service and when any changes are made.
The requirement will be procured using Modified Competitive Procedure with Negotiation under Light Touch Regime (Scheduled CPV code (85321000 - Administrative social and educational services) to procure Direct Payment Support Services.
two.1.5) Estimated total value
Value excluding VAT: £2,967,804
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85321000 - Administrative social services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
KCC wishes to engage the market to discuss a potential future procurement exercise to appoint a suitable provider to deliver Direct Payment Support Services to Children and Young People that our under our care.
The date of these event(s) are yet to be scheduled, but we ask that interested providers please register their interest, so that they may be invited to these event(s)
When/if appointed the successful provider will be required to provide a range of services that support the Council's business objective of empowering Service Users to be in control of the support that they receive. This may include (but is not limited to) : -
• Following referral, the setting up and maintenance of direct payments for the purchase of social care and education services, in partnership with the Council.
• Working in partnership with Integrated Commissioning Board to support a joined-up approach to social care, education, and health direct payments.
• Supporting the Kent Card process in partnership with the Council, including the monitoring of financial statements online.
• Transfer of the direct payment support for service users to the Council’s Adult Direct Payment Support Service where appropriate as decided by the Council’s Care Manager.
• Entry of data on the Council’s MOSAIC/LPS database following training provided by the
Council.
• Working in partnership with service user third parties and nominated persons.
• Supporting Service Users to manage a direct payment and pay for services.
• Monitoring the use of direct payments, ensuring that monies are appropriately spent.
• Identifying unspent and unused or misused direct payments.
• Recommending the amount of unspent and unused or misused money to be reclaimed by the Council.
• Where appropriate, supporting Service Users to be a good employer and if required support at industrial tribunal hearings.
• Helping to keep service users safe by ensuring that all personal assistants have a current DBS check at the enhanced level.
• Setting up and maintaining a website, or access to web pages, that describes the service.
• Managing the transition of direct payments when Service Users go from childhood into adulthood.
• Maintain systems to ensure that all over payments and/or any potentially fraudulent use of Direct Payments are followed up by both the Provider and the Council and ensure that if there is an overpayment all due checks are made with the Council that it is being dealt with.
• Ensuring that all Direct Payment agreements have a written and fully completed agreement prior to commencement of the service and when any changes are made.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,967,804
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Reference to II.2.7 - Up to additional 24 months is available in optional extensions. 60 months inclusive of these options to extend.
The requirement will be procured using Modified Competitive Procedure with Negotiation under Light Touch Regime (Scheduled CPV code (85321000 - Administrative social and educational services) to procure Direct Payment Support Services.
Modified aspects of CPN include: -
- The tender will be a one stage process rather than two.
- There will be a Standard Questionnaire, with mandatory requirements to still apply
- KCC reserves the right to award a contract on the basis of the initial tender, however if a decision
to award is not reached, the option to negotiate post tender may be exercised.
- If negotiations are entered into with Suppliers, the points for negotiation may include any(or all) of
the following: -
- The Specification
- Price/Pricing Model
- Proposed delivery model for any aspect of the services.
- KCC will not be obliged to accept any alternative proposal put forward by bidders, but will be
open to collaborating with bidders to agree the most workable solution to any points raised.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-011629
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 July 2024
Local time
2:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
5 August 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Kent County Council
Maidstone
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Kent County Council
Maidstone
Country
United Kingdom