Scope
Reference
AFRS-02-2025-02
Description
Avon Fire & Rescue Service (AF&RS) is an Emergency Service that covers Bath and North East Somerset, Bristol, South Gloucestershire and North Somerset. Our Headquarters is currently situated in the Police & Fire Headquarters, Portishead. AF&RS have a total of 21 Fire Stations of which 7 are Wholetime stations, 3 are Whole-time and On-Call; and the remaining 11 are On-Call stations.
AF&RS are looking to procure a provision for packed lunches and buffet lunches that delivers to all AF&RS' sites and some external training sites (mostly within the Avon area) on both weekdays and weekends.
AF&RS current estimated annual requirement is 5500 standard lunches, which required approximately 400 deliveries across the AF&RS estate per annum.
Total value (estimated)
- £180,000 excluding VAT
- £216,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 1 August 2027
- Possible extension to 1 August 2029
- 4 years, 1 day
Description of possible extension:
2 x 12 month extensions
Main procurement category
Services
CPV classifications
- 55520000 - Catering services
Contract locations
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
10 June 2025, 12:59am
Tender submission deadline
10 June 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 July 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Award criteria is included within the tender documents |
Price |
Weighting description
Award criteria is included within the tender documents
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Avon Fire Authority
- Public Procurement Organisation Number: PYYL-6479-DWHX
Valley Road
Portishead
BS20 8JJ
United Kingdom
Contact name: Harrison Rex
Telephone: 07484083748
Email: supplies@avonfire.gov.uk
Website: https://www.avonfire.gov.uk/
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government