Scope
Reference
IVH0013
Description
Irwell Valley Homes is seeking to appoint a contractor to deliver Gas Servicing and Repair services across all its communal gas heating and hot water systems, with an estimated annual value of between £26K and £30K. The contract will be let for an initial 2-year term, with the option to extend by a further 1-year.
The scope of services will include statutory gas safety inspections, responsive repairs, and planned maintenance works, ensuring compliance with all relevant regulations and maintaining the safety and functionality of Irwell Valley Homes gas installations and Plant rooms.
Irwell Valley Homes has approximately 27 residential schemes and commercial properties which will fall under this contract.
The core scope of works, which the successful supplier will be required to deliver are -
• Commercial and Communal Landlord annual gas safety check;
• Commercial gas boiler and heating repairs; and
• Commercial and Communal gas boiler servicing
• Supplementary repairs to other water systems, valves, pumps, etc
• PPM checks on HIU and associated equipment.
• Testing of smoke detectors
• Electrical Testing in Plant Rooms
• Annual servicing and maintenance mains unvented hot water cylinders
• Out of hours cover
The supplier will be required to resource an out of hours service which is available 365 days a year.
Ancillary Scope of Works:
The ancillary scope of works, which the successful supplier may be required to deliver,
• Commercial gas boiler installations including heating systems, controls and all pipework.
• Servicing and maintenance to air source heat pumps
Contract 1. Commercial Gas Service Contract
Supplier
Contract value
- £85,000 including VAT
Below the relevant threshold
Award decision date
8 October 2025
Earliest date the contract will be signed
6 March 2026
Contract dates (estimated)
- 6 March 2026 to 30 November 2027
- Possible extension to 30 November 2028
- 2 years, 8 months, 26 days
Description of possible extension:
There is an option for a 1 year extension to this contract, and can be used if: -
• the performance and business relationship has been productive
• the service provider meets KPI's
Main procurement category
Services
CPV classifications
- 45232141 - Heating works
- 45311000 - Electrical wiring and fitting work
- 45331100 - Central-heating installation work
- 50531100 - Repair and maintenance services of boilers
- 50531200 - Gas appliance maintenance services
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50720000 - Repair and maintenance services of central heating
Information about tenders
- 11 tenders received
- 11 tenders assessed in the final stage:
- 5 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 10 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Below threshold - open competition
Supplier
Hayman Mechanical Services Ltd
Richmond House
Wigan
WN5 8AW
United Kingdom
Region: UKD36 - Greater Manchester North West
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Commercial Gas Service Contract
Contracting authority
IRWELL VALLEY HOUSING ASSOCIATION LIMITED
- Companies House: IP20684R
1st floor Soapworks, Colgate Lane
Salford
M5 3LZ
United Kingdom
Region: UKD34 - Greater Manchester South West
Organisation type: Public authority - sub-central government