Section one: Contracting authority
one.1) Name and addresses
Camphill Village Trust Ltd
9 Saville Street
Malton
YO17 7LL
charles.brooks@3cconsultants.co.uk
Telephone
+44 1653228322
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.camphillvillagetrust.org.uk
Buyer's address
https://www.camphillvillagetrust.org.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.camphillvillagetrust.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Payroll Software and Associated Services
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Camphill Village Trust wants to embark on a business transformation programme which will improve front and back-end services for both customers and colleagues. The way in which the care sector makes use of IT is undergoing a radical change, often utilising cloud-based technologies that allow information to flow seamlessly throughout an organisation, ideally suited to an agile and mobile operating environment. In May 2022 Camphill Village Trust’s board agreed a business case to replace the existing HR and Payroll applications.
two.1.5) Estimated total value
Value excluding VAT: £375,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
Main site or place of performance
North Yorkshire
two.2.4) Description of the procurement
As a minimum, this contract will be to supply, install, implement, support, maintain and develop all the software and related services as per the requirement of this specification. The main areas of functionality will include but not limited to.
•Payroll management
•Two payroll runs (monthly and four-weekly)
•Outsourced payroll management
two.2.5) Award criteria
Quality criterion - Name: Specification Requirements / Weighting: 20
Quality criterion - Name: Detailed Demonstrations / Weighting: 20
Quality criterion - Name: Final Presentations / Weighting: 30
Cost criterion - Name: Total price for four-year contract / Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 September 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
2 September 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/2W2M48G4P4
GO Reference: GO-2022720-PRO-20639877
six.4) Procedures for review
six.4.1) Review body
Camphill Village Trust Ltd
9 Saville Street
Malton
YO17 7LL
charles.brooks@3cconsultants.co.uk
Telephone
+44 1653228322
Country
United Kingdom