Section one: Contracting authority
one.1) Name and addresses
CPD - Supplies and Services Division
Dundonald House, Upper Newtownards Road, Ballymiscaw
BELFAST
BT4 3SB
Contact
SSDAdmin.CPDfinance-ni.gov.uk
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Department of Agriculture Environment and Rural Affairs
Dundonald House
Belfast
BT4 3SB
ssdadmin.cpd@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 4728114 - DAERA - Construction of the Government Departments Exhibition at Balmoral Show
Reference number
4728114
two.1.2) Main CPV code
- 98000000 - Other community, social and personal services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender competition is for the production and supply of Services for the Northern Ireland Government Departments’ Exhibition at the Balmoral Show in 2024. The initial show will take place in mid May 2024 and the following two shows will be in mid May 2025 and 2026. The Contractor must provide services for the design, production, construction and build of the exhibition and hospitality area. The successful Contactor must also provide a floor plan, transport, and clearance of the exhibition.
two.1.5) Estimated total value
Value excluding VAT: £384,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39154100 - Exhibition stands
- 45212312 - Exhibition centre construction work
- 79956000 - Fair and exhibition organisation services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
This tender competition is for the production and supply of Services for the Northern Ireland Government Departments’ Exhibition at the Balmoral Show in 2024. The initial show will take place in mid May 2024 and the following two shows will be in mid May 2025 and 2026. The Contractor must provide services for the design, production, construction and build of the exhibition and hospitality area. The successful Contactor must also provide a floor plan, transport, and clearance of the exhibition.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £384,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
An initial contract period of 1 year with the option to extend for two further show periods of 1 year each
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
An initial contract period of 1 year with the option to extend for two further show periods of 1 year each
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 August 2023
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 12 November 2023
four.2.7) Conditions for opening of tenders
Date
14 August 2023
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Contractors not delivering on contract requirements. is a serious matter. It means the public purse is not getting what it is paying for. If.. a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified.. time, they still fail to reach satisfactory levels of contract. performance, the matter will be escalated to senior management in CPD for.. further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be.. regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the their.. place on the contract may be terminated. The issue of a Notice of unsatisfactory Performance will result in the contractor being excluded.. from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern.. Ireland Procurement Policy for a period of twelve months from the date of issue of the Notice.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Any challenges are dealt with by the High Court Commercial Division to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulations
uk
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
CPD will comply with the Public Contracts Regulations 2015 as amended. and where appropriate, will incorporate a standstill period i.e. a minimum of 10 calendar days at the point information on the award of. contract is communicated to tenderers. That notification will provide full information o
uk
Country
United Kingdom