Section one: Contracting authority/entity
one.1) Name and addresses
Buckinghamshire New university
High Wycombe Campus, Queen Alexandra Road
High Wycombe
HP11 2JZ
Contact
David Dodds
Telephone
+44 7787905301
Country
United Kingdom
NUTS code
UKJ13 - Buckinghamshire CC
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43130
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Facilities Management Services
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
This is a VEAT notice of the University’s intention to enter into two separate contracts with the supplier’s connected with the incumbent supplier following a period of 10 days from the date of publication of this notice. The contracts provide for the continuation of vital facilities management services to the University and allow much needed time for the University to complete the procurement process to find its new facilities management supplier.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,000,000
two.2) Description
two.2.1) Title
Security Manned Guarding and related services
Lot No
1
two.2.2) Additional CPV code(s)
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKJ13 - Buckinghamshire CC
two.2.4) Description of the procurement
This is a VEAT notice of the University’s intention to enter into two separate contracts with two suppliers connected with the incumbent supplier, following a period of 10 days from the date of publication of this notice. The contracts provide for the continuation of vital facilities management services to the University and allow much needed time for the University to complete the procurement process to find its new facilities management supplier.
This particular Contract is for the provision of Security and related services with an estimated value of 1.4M. The location of these services will be at the University's Main Campus at High Wycombe, two other satellite campuses at Uxbridge and Aylesbury and the University's Halls of residences.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Building Cleaning, Grounds Maintenance, Pest Control and other related services
Lot No
2
two.2.2) Additional CPV code(s)
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKJ13 - Buckinghamshire CC
two.2.4) Description of the procurement
This is a VEAT notice of the University’s intention to enter into two separate contracts with two suppliers connected with the incumbent supplier, following a period of 10 days from the date of publication of this notice. The contracts provide for the continuation of vital facilities management services to the University and allow much needed time for the University to complete the procurement process to find its new facilities management supplier.
This particular Contract is specifically for Building Cleaning, Grounds Maintenance, Pest Control and other related services with a value of 1.9M. The location of these services will be at the University's Main Campus at High Wycombe, two other satellite campuses at Uxbridge and Aylesbury and the University's Halls of residences.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The University has recently commenced a re-organisation/ re-purposing and refurbishment of its Main High Wycombe Campus and the design and specification plans for this have only recently been finalised. This project will take approximately 40 weeks and is expected to be completed by April/ May 2023. Until that time, the University is technically unable to arrive at a final specification for its future facilities management services contract, including but not limited to building cleaning, man guarding, security, concierge, student mental health support and other related services.
As soon as the re-organisation process has been completed, the University will commence a full tender exercise (a prior-information notice to detail the universities future aspirations will be published to establish some initial market engagement in readiness for a fully advertised Find a Tender Service tender exercise. As an interim measure in order to minimise any technical and organisational disruption and to allow the university to continue to operate. The University will enter into 2 temporary contracts with the current incumbent sub-contracted providers on the expiry of its current prime facilities management contract on 31st of July 2022, for a period of 12 months with an option to extend for a further 6 months in the event of unforeseen circumstances arising.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Lot No
1
Title
Security Manned Guarding and related services
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
1 July 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Ward Security Limited
Fitted Rigging House
Chatham
ME4 4TZ
Country
United Kingdom
NUTS code
- UKJ41 - Medway
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,400,000
Section five. Award of contract/concession
Lot No
2
Title
Building Cleaning, Grounds Maintenance, Pest Control and other related services
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
1 July 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Busy Bees Cleaning Services Limited
Unit 5, Kingsmill Park, London Road,
High Wycombe
HP10 9UB
Country
United Kingdom
NUTS code
- UKJ13 - Buckinghamshire CC
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,600,000
Section six. Complementary information
six.3) Additional information
It is essential for the continuous operation of university that these interim arrangements are put into place.
The standstill period of ten calendar days will be applied. The standstill will expire at midnight on the Friday 29th July 2022.
(MT Ref:226821)
six.4) Procedures for review
six.4.1) Review body
The High Court
Strand
London
WC2A 2LL
generaloffice@administrativecourtoffice.justice.gov.uk
Telephone
+44 2079477882
Country
United Kingdom