Scope
Description
Mid Sussex District Council ("the Council") invites Tenders for the provision of Hackney Carriage and Private Hire Vehicle Fitness Inspection as set out in these documents.
The Commencement Date for the delivery of the services is scheduled to be on Friday 01 August 2025 at 00:00 hours. The Contract will be awarded for a period of 5 years until Wednesday 31 July 2030.
The Council is procuring this Contract following a Tender process under the Council's Procurement Code and will be awarding one Contract for the provision of all services detailed within the Specification.
The Council is seeking to Contract with an organisation that will manage the Services to the highest levels of satisfaction, professional standards and cost effectiveness. The Contractor will be expected to deliver improvements to service delivery and value for money over the life of the Contract.
The Council's key objectives for this Contract are:
- To obtain a quality and efficient service for the Council's licence holders
- Compliance with relevant legislation
It is a legislative requirement that MOT testing facilities for Hackney Carriages and Private Hire Vehicles must be situated within the Mid-Sussex District boundaries.
The Council has set the fee for a fitness test at £53 for the duration of the 5 year contract. By submitting a tender, you are agreeing to charge for fitness tests on this basis.
Total value (estimated)
- £163,000 excluding VAT
- £195,600 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 1 August 2030
- 5 years, 1 day
Main procurement category
Services
CPV classifications
- 71631200 - Technical automobile inspection services
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
23 May 2025, 6:00pm
Tender submission deadline
9 June 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 July 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Quality 100% Price 0% (The Council will set the fee for a fitness test at £53 for the duration of the initial 5 year contract. By submitting a tender, you are agreeing to charge for fitness tests on... |
Price |
Weighting description
Quality 100%
Price 0% (The Council will set the fee for a fitness test at £53 for the duration of the initial 5 year contract. By submitting a tender, you are agreeing to charge for fitness tests on this basis).
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Concession
Documents
Associated tender documents
https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current
Contracting authority
Mid Sussex District Council
- Public Procurement Organisation Number: PQLR-5948-PBHY
Oaklands, Oaklands Road
Haywards Heath
RH16 1SS
United Kingdom
Email: procurement@horsham.gov.uk
Region: UKJ28 - West Sussex (North East)
Organisation type: Public authority - sub-central government