Scope
Description
The City of London Corporation (the City) invites Tenders for the provision of Project Management & Contract Administration / Employer's Agent Consultant services to manage and deliver the Guildhall Yard East (GYE) project.
This project requires all personnel involved to hold the below security clearances due to the sensitive nature of the Tactical Firearms Training Facility.
- Non-Police Personnel Vetting (NPPV) Level 3
- Security Clearance (SC)
The Consultant's primary duties will cover project management, contract administration, and employer's agent roles across RIBA Stages 3 to 7. This will include:
• Managing design progression from RIBA Stage 2.
• Supporting internal Gateway governance processes (Gateway 3-6).
• Overseeing a Two Stage Design & Build procurement route.
• Administering contracts under the JCT Design & Build form.
• Facilitating risk management, financial control, change management, and stakeholder engagement.
• Ensuring compliance with statutory and regulatory requirements, Net Zero Design Standards, and Non-Police Personnel Vetting Level 3 (NPPV3) clearances.
• Managing handover, commissioning, defect rectification, and post-completion review phases.
Please see full scope of services within the tender documents.
This project supports the modernisation of the City of London Police (CoLP) estate within the Guildhall Yard East building.
The duration of the contract is approximately 2.5 years
Total value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 30 June 2025 to 30 December 2027
- 2 years, 6 months, 1 day
Main procurement category
Services
CPV classifications
- 71530000 - Construction consultancy services
Contract locations
- UKI - London
Participation
Conditions of participation
1. Vetting
This project requires all personnel involved to hold the appropriate security clearances due to the sensitive nature of the Tactical Firearms Training Facility.
Please confirm and provide evidence that the individuals proposed to work on this project hold both of the following:
• Non-Police Personnel Vetting (NPPV) Level 3
• Security Clearance (SC)
Important:
• All clearances must be in-date and valid for the duration of the contract.
• Failure to provide full and sufficient evidence will result in an automatic Fail, and the supplier will be excluded from further evaluation.
All bidders must be compliant with UK Living Wage.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
16 May 2025, 5:00pm
Tender submission deadline
23 May 2025, 12:00pm
Submission address and any special instructions
This tendering exercise is being undertaken using the electronic tendering system 'City of London Corporation Sourcing & Contracts Portal' (https://cityoflondon.ukp.app.jaggaer.com/). Suppliers will need to register an interest on the system in order to participate and registration is free.
The estimated contract value given at sections 31 and 32 is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £43,077.69
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | Q1 Programme, Risks, Opportunities and Challenges Q2 Team Q3 Experience Q4 Managing Change and Scope Control Q5 Co-ordination Q6 Resource Q7 Interview |
Quality | 45% |
| Commercial | Best (lowest) price receives the maximum score available in this section; the remaining bids receive a score pro rata to the best price using the following calculation: Lowest Net Price = maximum... |
Cost | 40% |
| Responsible Procurement | Q1 Climate Action Q2 Social Value (a) Q3 Social Value (b) |
Quality | 15% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
The Mayor and Commonalty and Citizens of the City of London
- Public Procurement Organisation Number: PYQD-1693-MYXR
PO Box 270
City of London
EC2P 2EJ
United Kingdom
Email: jemma.borland@cityoflondon.gov.uk
Website: https://www.cityoflondon.gov.uk
Region: UKI43 - Haringey and Islington
Organisation type: Public authority - sub-central government