Section one: Contracting authority/entity
one.1) Name and addresses
Central Bedfordshire Council
Monks Walk, Chicksands
SHEFFORD
SG175TQ
Contact
Alec Edgar
Alec.Edgar@centralbedfordshire.gov.uk
Telephone
+44 3003006182
Country
United Kingdom
NUTS code
UKH25 - Central Bedfordshire
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CBC-0701-T-AE SAP HANA Enterprise Cloud Services
Reference number
CBC-0701-T-AE SAP HANA
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 48440000 - Financial analysis and accounting software package
- 48450000 - Time accounting or human resources software package
two.2.3) Place of performance
NUTS codes
- UKH25 - Central Bedfordshire
two.2.4) Description of the procurement at the time of conclusion of the contract:
Provision of upgrade to existing SAP system, comprising licensing for cloud-based S4/Hana for 5 years.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 019-032685
Section five. Award of contract/concession
Contract No
1
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
29 September 2016
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
SAP UK
Clockhouse Place
Feltham
TW14 8HD
Country
United Kingdom
NUTS code
- UKI75 - Hounslow and Richmond upon Thames
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £2,124,410.82
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Central Bedfordshire Council
Shefford
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 48000000 - Software package and information systems
seven.1.2) Additional CPV code(s)
- 48450000 - Time accounting or human resources software package
seven.1.3) Place of performance
NUTS code
- UKH25 - Central Bedfordshire
seven.1.4) Description of the procurement:
One year extension to contract to enable migration of data from this system to an upgraded system. The upgraded system is being procured via a separate procurement exercise.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£641,000
seven.1.7) Name and address of the contractor/concessionaire
SAP UK
Feltham
TW14 8HD
Country
United Kingdom
NUTS code
- UKH25 - Central Bedfordshire
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
4/HANA is currently cloud hosted by SAP in their private data centre (HEC). SAP are moving hosting for existing customers to SAP's Microsoft Azure data centre as part of their RISE initiative. The Council has agreed to this transition to RISE. There will be a simultaneous upgrade from the current SAP version (which is going out of support) to the latest version of SAP. Reporting will migrate from BPC to SAC. The RISE contract is being procured via a Crown Commercial Service framework.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The Council uses SAP S/4Hana to manage information and resources involved in the Council's operations (Finance, Payroll and Procurement). It is fundamental to the Council's day-to-day operations and is used throughout the organisation.
S4/HANA is currently cloud hosted by SAP in their private data centre (HEC). SAP are moving hosting for existing customers to SAP's Microsoft Azure data centre as part of their RISE initiative. The Council has agreed to this transition to RISE. There will be a simultaneous upgrade from the current SAP version to the latest version of SAP. The RISE contract is being procured via a CCS framework.
During the transition period to RISE, the HEC provision and licences are required to remain in place to allow for data migration.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £2,124,410.82
Total contract value after the modifications
Value excluding VAT: £2,765,410.82