Section one: Contracting authority/entity
one.1) Name and addresses
Seirbheis nam Meadhanan Gàidhlig (The Gaelic Media Service)
Seaforth Road, Stornoway
Isle of Lewis
HS1 2SD
Telephone
+44 851705550
Country
United Kingdom
NUTS code
UKM64 - Na h-Eileanan Siar (Western Isles)
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14302
one.4) Type of the contracting authority
Other type
Body established under the Broadcasting Act 1990
one.5) Main activity
Other activity
Broadcasting
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
(VEAT Notice) Delivery and project management of Gaelic short-film competition
two.1.2) Main CPV code
- 72224000 - Project management consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
MG ALBA are putting out this voluntary ex ante transparency (VEAT) notice with a view to extending the existing contract with Astar Media for the delivery and project management of a Gaelic short-film competition (“FilmG”). Justification of this intention together with full details of the intended contract are included within sections II.2.4 and IV.1.1 of this notice.
The contract extension is expected to commence from July 2024 for up to 10 months, although it may be less.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £130,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM64 - Na h-Eileanan Siar (Western Isles)
Main site or place of performance
MG ALBA's main office is in Stornoway, with another base in Glasgow although this project will be undertaken remotely.
two.2.4) Description of the procurement
MG ALBA are putting out this voluntary ex ante transparency (VEAT) notice with a view to extending the existing contract with Astar Media for the delivery and project management of a Gaelic short-film competition (“FilmG”).
FilmG is a Gaelic short film competition promoting and encouraging all aspects of filmmaking from young people to industry professionals. Since its launch in 2008 it has been a hugely important vehicle for BBC ALBA and many of its participants have gone on to develop media careers and receive further industry recognition.
MG ALBA intends to award the contract extension, without a call for competition, in accordance with the Public Contracts (Scotland) Regulations 2015 (regulation 72(1)(b)). Additional services have become necessary and a change of contractor would result in significant inconvenience /substantial duplication of costs for MG ALBA. The contract duration is expected to be from July 2024 for 10 months, though may be less .
The closing date of this VEAT is 4 July 2024.
two.2.11) Information about options
Options: Yes
Description of options
The maximum contract value is 130,000GBP ex VAT, detailed as follows:
-100,000GBP ex VAT for services (70,000GBP of which shall be for project management and 30,000GBP shall be for workshops); and
-the remaining 30,000GBP ex VAT shall be provisional on MG ALBA being in a position to proceed with the instruction of services to Astar Media to deliver the Awards part of the overall services.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This Voluntary Ex-Ante Transparency (VEAT) Notice is to advise of the need for modification to meet the additional demands of MG ALBA, being to maintain supply as a change of contractor cannot be made at present due to economic / technical reasons due to the need for interoperability with the existing services procured under the initial procurement, and avoid unnecessary disruption and duplication of costs in line with Regulation 72(1)(b) of the Public Contracts (Scotland) Regulations 2015. The increase in price does not exceed 50% of the initial contract value.
The previous total value was 260,000GBP ex VAT. The maximum payable under the extended contract is 130,000GBP ex VAT. The new total extended contract value will be 390,000GBP ex VAT.
MG ALBA intend to go out to the marketplace for a new contract for Gaelic short film competition and this procurement will commence January 2025 with a target effective contract date of 1 May 2025.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-016262
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
24 June 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Astar Media
Stornoway Business Hub, 9 Bank Street
Stornoway
HS1 2XG
Telephone
+44 7748689207
Country
United Kingdom
NUTS code
- UKM64 - Na h-Eileanan Siar (Western Isles)
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £130,000
Section six. Complementary information
six.3) Additional information
It should be noted that this VEAT notice is intended to inform the market of the intention to modify a contract under Regulation 72 (1) (b) and whilst the PCS system requires an award date prior to the VEAT notice publication for the avoidance of doubt it should be noted that the extended contract has not been entered into prior to the publication of this notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=770331.
(SC Ref:770331)
six.4) Procedures for review
six.4.1) Review body
Court of Session
Parliament House, Parliament Square
Edinburgh
EH1 1RQ
supreme.courts@scotcourts.gov.uk
Telephone
+44 1312252595
Country
United Kingdom