Section one: Contracting authority
one.1) Name and addresses
VECTIS HOUSING ASSOCIATION LIMITED
Chapel House
Newport
PO30 1PZ
Contact
Amanda Collopy
Telephone
+44 1983520353
Country
United Kingdom
Region code
UKJ3 - Hampshire and Isle of Wight
Registered Society (Co-operative and Community Benefits Societies Act 2014)
21237R
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
VHA Grounds Maintenance Contract
Reference number
2024
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Vectis Housing Association Limited (VHA) is procuring grounds maintenance services for the properties it owns and manages. VHA intends to award one contract to a single supplier. The Contract will run for an initial five-year period with the right for VHA to extend in yearly increments for a further five years (giving a maximum overall duration of ten years).
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77310000 - Planting and maintenance services of green areas
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
Main site or place of performance
Isle of Wight
two.2.4) Description of the procurement
Vectis Housing Association Limited (VHA) is a registered provider of social housing based on the Isle of Wight. VHA is procuring grounds maintenance services for the properties it owns and manages. There are currently 43 sites; the number of sites, individual areas and the properties within each site may fluctuate during the life of the Contract).
VHA intends to award one contract to a single supplier. The Contract will run for an initial five-year period with the right for VHA to extend in yearly increments for a further five years (giving a maximum overall duration of ten years. The estimated value in this notice is for the full ten duration exclusive of VAT and inflationary increases which may be applied to the annual price during the term of the contract).
two.2.5) Award criteria
Quality criterion - Name: Criterion 1 / Weighting: 60
Cost criterion - Name: Criterion 1 / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £1,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The initial term of the Contract awarded is intended to be five years, with the option for VHA to extend the Contract in yearly increments for a further five years, giving a maximum overall duration of ten years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to tender documents for full details.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 July 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
26 July 2024
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
To respond to this opportunity please go to www.vectishousing.co.uk to access the procurement documents and these should then be submitted to gmtender@vectishousing.co.uk. VHA considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. VHA shall be under no obligation to award a contract as a result of this procurement exercise.
six.4) Procedures for review
six.4.1) Review body
Vectis Housing Association
Chapel House, 30 Chapel Street
Newport
PO30 1PZ
Telephone
+44 1983520353
Country
United Kingdom