Section one: Contracting authority
one.1) Name and addresses
GRAND UNION HOUSING GROUP LIMITED
K2, Timbold Drive
Milton Keynes
MK76BZ
Contact
Ken Murray
Country
United Kingdom
NUTS code
UKJ12 - Milton Keynes
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/grandunionhousing
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/grandunionhousing
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Term contract for carrying out servicing, maintenance, repairs, safety checks, and various other works to appliances and heating systems at properties owned or managed by Grand Union Housing Group at various locations.
Reference number
KM01.210607
two.1.2) Main CPV code
- 50720000 - Repair and maintenance services of central heating
two.1.3) Type of contract
Services
two.1.4) Short description
In the main, the contract requires the provision of an 'all-inclusive', fully comprehensive service undertaking servicing, maintenance, repairs, safety checks, and various other works to appliances, heating systems and other items defined in the specification.
The works generally comprise of carrying out the following:
• Servicing,
• Gas soundness and safety checks,
• Maintenance and routine repairs,
• Responsive repairs,
• Chimney sweeping,
• Possible isolated upgrades / renewals of appliances and / or heating systems,
• Production of all certificates and records. e.g. landlord's gas safety record (LGSR), etc.,
• Provision of all required information, and
• Various other associated works.
The above list is not exhaustive.
The works will generally be carried out to:
• Various types of heating appliances,
• Various types of heating systems,
• Gas pipework installations,
• Smoke detectors and carbon monoxide detectors, and
• Various other appliances / equipment / devices, etc.
The above list is not exhaustive.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50531100 - Repair and maintenance services of boilers
- 50531200 - Gas appliance maintenance services
two.2.3) Place of performance
NUTS codes
- UKF24 - West Northamptonshire
- UKH2 - Bedfordshire and Hertfordshire
- UKJ12 - Milton Keynes
- UKJ13 - Buckinghamshire CC
Main site or place of performance
Bedfordshire, Buckinghamshire, Northamptonshire and Hertfordshire.
two.2.4) Description of the procurement
The basis of the contract is for the contractor to provide an all-inclusive, fully comprehensive cover for undertaking servicing, maintenance, repairs and the like to appliances, heating systems and other defined items at properties owned or managed by Grand Union Housing Group. The contractor shall undertake all works and supply all components, parts, equipment, materials, etc. and provide all services necessary to ensure that the appliances, heating systems and other specified items are checked, inspected, serviced, maintained, repaired, replaced, tested, etc. as necessary in order that they remain fully operational, functional, efficient in use, in safe condition, and well maintained at all times throughout the duration of the contract.
The works generally comprise:
• The carrying out of periodic servicing to every appliance and heating system located within the properties.
• The carrying out of gas soundness and safety check to every gas appliance and / or heating system within properties as and when they become void or are subject to mutual exchange.
• The carrying out of periodic gas soundness and safety checks to gas catering equipment located within sheltered housing schemes.
• The carrying out of periodic gas soundness and safety checks to gas pipework in other properties (i.e. properties without gas appliances and heating systems but containing gas pipework).
• The undertaking of any necessary repairs whilst carrying out periodic servicing or gas soundness and safety checks.
• The carrying out of responsive repairs to all appliances and / or heating systems suffering breakdown, failure, defect, fault, etc. within any of the properties.
• The undertaking of any necessary maintenance work whilst carrying out periodic servicing, gas soundness and safety checks, and responsive repairs.
• Chimney sweeping.
• Checking smoke detectors and carbon monoxide detectors.
• Possible isolated upgrades to, renewals of, and / or new installations of appliances and / or heating systems.
• All associated testing, commissioning, certification and the like.
The above list may not be exhaustive.
The works require the contractor to provide:
• An effective and well-resourced workforce capable of carrying out all of the demands of the contract in relation to both administrating and executing the works.
• A comprehensive management, administration, monitoring, supervision and communications service to administer the contract and ensure its proper execution.
• An out of hours emergency repair service (to deal with breakdowns, failures, defects, faults, etc.).
• Proficient and effective IT systems to enable the employer to schedule works and issue and administer Orders. In this connection, the contractor shall provide and administer a proficient and effective IT management system interfaced with the employer's IT management system to enable the effective administration of the contract, and a proficient and effective IT scheduling system interfaced with the employer's IT systems capable of enabling the employer and tenants to schedule appointments for breakdowns, repairs and the like. The contractor's IT scheduling system shall be flexible and dynamic and allow appointment booking to be made in a number of ways and ensure a first-class service is provided.
The above list is not meant to be exhaustive.
The contractor shall ensure:
• All servicing is undertaken on a periodic basis within the time constraints required.
• All repairs are undertaken to accord with the scheduling requirements of the employer and within allocated priority coding response periods and / or timescales.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
To be renewed upon the contract completion date. The contract is for 60 months with the Option to extend by up to a further 24 months.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The Contracting Authority will invite the five Organisations with the highest final scores (following evaluation of the Organisations PQQs) to tender. Notwithstanding the above, the Contracting Authority reserves the right to increase the number of Organisations to be invited to tender if scores are closely placed around the cut-off point.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option 1. The Employer retains the right to award extensions to the Contract Period thereby extending the Contract Period by up to a further 24 months from the expiry of the initial Contract Period. The decision as to whether an extension is awarded will be made by the Employer and communicated to the Contractor by no later than 3 months prior to the expiry of the initial Contract Period or any extended Contract Period referred to above.
Option 2. The Employer retains the right to incorporate information included in the Contractor's Method Statement response into the Contract Specification. Further information is provided in the Tender Specification Section 2 'Preliminaries', Part 2 'Project Particulars', Item 'Contract Documents'.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
In accordance with the provisions defined in the PQQ and Tender Documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
10 September 2021
Local time
12:00pm
Changed to:
Date
17 September 2021
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom