Section one: Contracting authority
one.1) Name and addresses
Langstane Housing Association Ltd
680 King Street
ABERDEEN
AB24 1SL
procurement@langstane-ha.co.uk
Telephone
+44 1224423000
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14482
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Housing Association
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Common area cleaning 2021-2024
two.1.2) Main CPV code
- 90911000 - Accommodation, building and window cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The Association is looking to appoint suitably qualified contractors to undertake cleaning of its common area, stairwells, landings within specified areas of its housing stock.
two.1.5) Estimated total value
Value excluding VAT: £295,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Common area cleaning 2021-2024 - Lot 1 Aberdeenshire South/West
Lot No
1
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
South/West Aberdeenshire. Aboyne, Inverbervie,Inverurie, Kintore, Stonehaven.
two.2.4) Description of the procurement
The overall purpose of the contract is to provide a clean, tidy and well-maintained communal areas on behalf of Langstane Housing Association that reflects customer need and good environmental practice. All work shall consequently be carried out and programmed in such a way as to leave the site well maintained and in tidy, clean condition at all times.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Price / Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £40,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Subject to performance 1+1 year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Common area cleaning 2021-2021 - Lot 2 Aberdeen
Lot No
2
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeen city
two.2.4) Description of the procurement
The overall purpose of the contract is to provide a clean, tidy and well-maintained communal areas on behalf of Langstane Housing Association that reflects customer need and good environmental practice. All work shall consequently be carried out and programmed in such a way as to leave the site well maintained and in tidy, clean condition at all times.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Price / Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Extension available dependent on performance 1+1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Common area cleaning 2021-2024 Lot 3 Aberdeenshire North
Lot No
3
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeenshire North - Fraserburgh, Macduff, Peterhead, Turriff
two.2.4) Description of the procurement
The overall purpose of the contract is to provide a clean, tidy and well-maintained communal areas on behalf of Langstane Housing Association that reflects customer need and good environmental practice. All work shall consequently be carried out and programmed in such a way as to leave the site well maintained and in tidy, clean condition at all times.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Price / Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £60,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Subject to performance extension of 1+1 year available
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Common area cleaning 2021-2024 - Lot 4 Moray
Lot No
4
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKM62 - Inverness & Nairn and Moray, Badenoch & Strathspey
Main site or place of performance
Moray - Buckie, Elgin, Lossiemouth, Forres
two.2.4) Description of the procurement
The overall purpose of the contract is to provide a clean, tidy and well-maintained communal areas on behalf of Langstane Housing Association that reflects customer need and good environmental practice. All work shall consequently be carried out and programmed in such a way as to leave the site well maintained and in tidy, clean condition at all times.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Cost / Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £65,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Subject to performance there is the opportunity for an extension of 1+1 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
List and brief description of selection criteria:
Minimum turnover
Satisfactory Current Ratio
Satisfactory Net Assets
Minimum level(s) of standards required:
Average turnover in the last 3 years must be at least:
Lot 1 - 30000 GBP
Lot 2 - 175000 GBP
Lot 3 - 45000 GBP
Lot 4 - 45000 GBP
Current assets divided by current liabilities must be 1 or greater in the last 2 years.
Total assets - Total liabilities must be positive in the last 2 years
three.1.3) Technical and professional ability
List and brief description of selection criteria
List and brief description of selection criteria:
Contracts must have, or obtain prior to contract commencement, Employer's
Liability insurance of 5m GBP and Public Liability insurance of 5m GBP
Contractors must be able to demonstrate experience of carrying out similar works
in the last 5 years (2 examples)
Contractors must have the required tools & equipment to carry out the works.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Community Benefits will be required as part of delivery of this contract.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 September 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
13 September 2021
Local time
12:00pm
Place
Remotely opened asset manager and director of asset management
Information about authorised persons and opening procedure
asset manager and director of asset management
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information
please visit the Public Contracts Scotland Web Site at
https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=660177.
The buyer has indicated that it will accept electronic responses to this notice via the
Postbox facility. A user guide is available at
https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch
the electronic response well in advance of the closing time to avoid any last minute
problems.
A sub-contract clause has been included in this contract. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community benefits are included in this requirement. For more information see:
community benefits will be agreed and is proportionate to the value of works received
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=660920.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
See ITT for further information on Community Benefits.
(SC Ref:660920)
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court
Aberdeen
Country
United Kingdom