Section one: Contracting authority
one.1) Name and addresses
Epping Forest District Council
Civic Offices, High Street
Epping
CM16 4BZ
procurement@eppingforestdc.gov.uk
Telephone
+44 1992564000
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Epping:-Refuse-recycling-services./M5HCSJ9Q96
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-title/A83CD79T8N
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Processing and Selling of Dry and Mixed Recycling (DMR)
Reference number
EFDC DMR
two.1.2) Main CPV code
- 90514000 - Refuse recycling services
two.1.3) Type of contract
Services
two.1.4) Short description
Processing and Selling of Dry Mixed Recycling (DMR)
The Council is seeking a contractor to provide a suitable delivery point for the delivery of DMR and the onward processing of that DMR.
This contract will be for the benefit of Epping Forest District Council and its subsidiaries (wholly owned and joint venture) - the Council reserves the right to novate this contract to one of its subsidiaries during the contract period. Further information can be found in the ITT and Specification on the role of subsidiaries.
This procurement is being undertaken using the open procedure under the Public Contracts Regulations 2015.
two.1.5) Estimated total value
Value excluding VAT: £600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Essex
two.2.4) Description of the procurement
Processing and Selling of Dry Mixed Recycling (DMR)
The Council is seeking a single contractor to provide a suitable delivery point within 30 minutes of North Weald Airfield to receive approximately 12,000 tonnes per annum of dry mixed recycling (DMR) delivered by or on behalf of the Council and then to deliver the subsequent sorting and onward sale/rep-processing in a manner that maximises quality, quantity and value. No composition or volume guarantee is provided. The contractor will have exclusivity over in scope DMR subject to rights under the agreement to remove that exclusivity. In scope DMR is kerbside collected household DMR and household DMR collected from bring banks within the Council’s area subject to certain waste streams that are excluded. The contractor will be required to accept all DMR (other than that excluded from scope under the agreement) delivered by the Council including all DMR that the Council is obliged by law to collect.
The eventual agreement will be with the Council. The Council has one or more wholly owned companies including Terra Verde Services Limited (TVSL). TVSL is a Teckal/Regulation 12 compliant entity established to undertake the waste collection service from November 2024. The Council does not have any current plan to novate this Agreement to TVSL or any other wholly or jointly owned entity but reserves the right to do so. This procurement is therefore for the benefit of the Council and any such wholly or jointly owned entity.
The agreement will be in place for a term of six years (intended to be from 4 November 2024) subject to the right of the Council to serve not less than six months notice at any time (but which cannot expire prior to 3 November 2026) to break the agreement early. Other termination rights are granted under the agreement.
The valuation of this procurement assumes an average spend (excluding VAT and indexation) per annum of £100,000 by the Council. The Council acknowledges that the spend by the Council may not represent the full value of the agreement to the successful Contractor given the Contractor may derive income from its use/recycling of the materials delivered by the Council under the Agreement. The Council is not in a position to value that additional value given the nature of the materials commodity markets.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 November 2024
End date
3 November 2030
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
As outlined above, the Council will have a rolling break option.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/A83CD79T8N
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
22 July 2024
Local time
12:00pm
Changed to:
Date
26 July 2024
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 July 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Epping:-Refuse-recycling-services./M5HCSJ9Q96
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/M5HCSJ9Q96
GO Reference: GO-2024620-PRO-26673479
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Royal Courts of Justice, Strand, Holborn
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Council will observe a minimum ten (10) calendar day standstill period in accordance with the Public Contracts Regulations 2015 following notification of intention to award.
The Public Contracts Regulations 2015 set out the potential remedies available to a bidder in the event of a challenge. Proceedings must be brought in accordance with those Regulations including the time period for challenge – usually thirty (30) days from actual or constructive knowledge but which can be extended by the Court in certain circumstances.