Section one: Contracting authority
one.1) Name and addresses
Transport for Wales
3 Llys Cadwyn, Taff Street
Pontypridd
CF37 4TH
Contact
Leanne Millard
Telephone
+44 2921673434
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA50685
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Transport related services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Vehicle Telematics for New Traws Cymru Fleet
Reference number
C000705.00
two.1.2) Main CPV code
- 32441300 - Telematics system
two.1.3) Type of contract
Supplies
two.1.4) Short description
As part of the retendering of the TrawsCymru network, there is a need to establish an efficient performance monitoring tool, allowing TfW to ensure operators are abiding to new regulations and guidelines set out in contracts. We want to procure a telematics system that will provide a consistent solution across the TrawsCymru fleet, monitoring driver performance and behaviour, with an overall focus on the safety of passenger. We will be introducing brand new fleet, including electric vehicles, so we have an opportunity to install a streamlined telematics system to each new vehicle, setting standards for drivers, and ensuring we can measure performance fairly throughout the network.
two.1.5) Estimated total value
Value excluding VAT: £350,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 64226000 - Telematics services
- 32441300 - Telematics system
- 34121100 - Public-service buses
- 32500000 - Telecommunications equipment and supplies
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
The purpose of this tender is to identify and appoint competent supplier to provide a telematics system that will provide a consistent solution across the TrawsCymru fleet, monitoring driver performance and behaviour, with an overall focus on the safety of passenger. We will be introducing brand new fleet, including electric vehicles, so we have an opportunity to install a streamlined telematics system to each new vehicle, setting standards for drivers, and ensuring we can measure performance fairly throughout the network.
Key requirement:
- There should be one streamlined telematics system installed throughout the fleet, with management of performance owned by Transport for Wales.
- The telematics system should provide accurate monitoring of the driver’s performance, including reports for braking, accelerating, lane handling, cornering, and speeding.
- The supplier should provide full training on both installation and use of the telematics system
- The system should have an alcolock functionality to ensure passenger and driver safety.
- The system must have dashboard cameras, with AI installed to monitor driver fatigue.
- The telematics system should have integrated GPS tracking to monitor route performance, adding to the overall passenger experience.
- The telematics system should be installed into the TrawsCymru fleet with enough time for training and testing before the vehicles are on the road.
- The system should provide real-time alerts for driver fatigue, dangerous driving, harsh breaking.
- The supplier should provide adhoc support to Transport for Wales and bus operators for any queries, repairs etc.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 55
Price - Weighting: 45
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The contract duration is 2 years with the option to extend for a further 2 years in 12 month increments
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
TfW anticipates we require up to 100 units, TfW currently have around 60 vehicles and would like to allow for increases as a result of conversion to zero emission fleet.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
please refer to the tender documentation
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 August 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 36 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 August 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: If further products are required the anticipated date for re tender will be 2026
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
TrawsCymru is the long-distance bus network in Wales and has been in existence for many years. It has a broad geographical coverage and is currently delivered by a range of bus operators across Wales which are contracted through various Local Authorities on behalf of Welsh Government. Since April 2021 the management of service delivery for TrawsCymru has been transferred to Transport for Wales and future contract management will be via TfW.
We expect to rollout installation of telematics systems in line with the delivery of the new fleet, expected for October 2022, in readiness for launch of the service starting from January 2023. We anticipate that installation and full training will be delivered with plenty of time to ensure a smooth transition. TfW expects installation of the telematics system to all vehicles in line with launch dates to avoid safety implications for drivers and passengers.
There are currently approximately 200 drivers over 8 bus operators working on behalf of TrawsCymru, and whilst they are not direct employees of TfW, we must ensure we can support them to meet our standards, both in terms of safety and delivering excellent customer service. We believe that having a telematics system in use will be an effective tool for ensuring that all drivers are performing to the set standards, and that passenger safety is of the highest quality.
Tender documents will be available via EtenderWales
https://etenderwales.bravosolution.co.uk/esop/guest/login.do
Please refer to ITT_96247
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=123019
(WA Ref:123019)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom