Contract

Reactive Building Maintenance

  • Bracknell Forest Borough Council

F03: Contract award notice

Notice identifier: 2022/S 000-018996

Procurement identifier (OCID): ocds-h6vhtk-0350dd

Published 12 July 2022, 9:54am



Section one: Contracting authority

one.1) Name and addresses

Bracknell Forest Borough Council

Time Square, Market Street

Bracknell

RG12 1JD

Contact

Mr Kevin Ayers

Email

Kevin.Ayers@Bracknell-Forest.gov.uk

Telephone

+44 1344351471

Country

United Kingdom

NUTS code

UKJ11 - Berkshire

Internet address(es)

Main address

http://www.bracknell-forest.gov.uk

Buyer's address

http://www.bracknell-forest.gov.uk

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Reactive Building Maintenance

Reference number

DN425224

two.1.2) Main CPV code

  • 50700000 - Repair and maintenance services of building installations

two.1.3) Type of contract

Services

two.1.4) Short description

The Council are looking to appoint a contractor to provide a Reactive Building Maintenance and Repair Service. There may also be an opportunity, subject to performance; to be invited to quote for other minor building works contracts. The appointed contractor will be required to provide a 24 hour service to all Bracknell Forest Council premises including schools.Typically repair work will include roof repairs, clearing blocked drains, electrical repairs, plumbing, carpentry, glazing, decorating and other minor day to day repairs. Work will be prioritised into three categories, 2 hour maximum response on emergency or health & safety (life threatening) situations, 4 hour maximum response for urgent but non-emergency work and 4 days for all other work required.

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Lowest offer: £1,800,000 / Highest offer: £2,000,000 taken into consideration

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKJ11 - Berkshire

two.2.4) Description of the procurement

The Council are looking to appoint a contractor to provide a Reactive Building Maintenance and Repair Service. There may also be an opportunity, subject to performance; to be invited to quote for other minor building works contracts. The appointed contractor will be required to provide a 24 hour service to all Bracknell Forest Council premises including schools. Schools will be included in the Invitation to Tender but their decision to procure the service will be on an optional basis. Typically repair work will include roof repairs, clearing blocked drains, electrical repairs, plumbing, carpentry, glazing, decorating and other minor day to day repairs. Work will be prioritised into three categories, 2 hour maximum response on emergency or health & safety (life threatening) situations, 4 hour maximum response for urgent but non-emergency work and 4 days for all other work required. The contract will commence on 1st December 2019 with an initial period of 3 years term and discretionary 2 year extension (i.e. 3 + 1+1). Total contract value estimated between £1,200,000 and £2,000,000 depending on usage and contract duration. Organisations must register their interest on this (South East Business Portal) site in order to receive any changes or notifications issued by the Council during this tender process. The Council will not be held responsible for lack of communication to any organisation who does not register their interest. Clarification questions can also be sent through this site. This will be a restricted two-stage process. Stage 1 is the Selection Questionnaire for tenderer selection and, if successful, at stage 1, organisations will be invited to tender at stage 2.

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

two.2.11) Information about options

Options: Yes

Description of options

Further 1+1 total 2 years extension after primary 3 year term.

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Restricted procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2019/S 145-357644


Section five. Award of contract

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

10 December 2019

five.2.2) Information about tenders

Number of tenders received: 4

Number of tenders received from SMEs: 4

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 4

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

E W Beard

Swindon

Country

United Kingdom

NUTS code
  • UKJ11 - Berkshire
The contractor is an SME

No

five.2.4) Information on value of contract/lot (excluding VAT)

Lowest offer: £1,800,000 / Highest offer: £2,000,000 taken into consideration


Section five. Award of contract

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

10 December 2019

five.2.2) Information about tenders

Number of tenders received: 4

Number of tenders received from SMEs: 4

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 4

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

EW Beard

Swindon

Country

United Kingdom

NUTS code
  • UKJ11 - Berkshire
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Lowest offer: £1,800,000 / Highest offer: £2,000,000 taken into consideration


Section six. Complementary information

six.4) Procedures for review

six.4.1) Review body

E W Beard Ltd

Faraday Road

Swindon

SN3 5JY

Email

martin.pomroy@beardconstruction.co.uk

Telephone

+44 1793868000

Country

United Kingdom