Section one: Contracting authority
one.1) Name and addresses
National Library of Scotland
George IV Bridge
Edinburgh
EH1 1EW
Contact
Ian Symonds
Telephone
+44 1316233700
Fax
+44 1316233701
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
National Library of Scotland Facilities Management - Multi Lot Contract
Reference number
2020.21.046
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
The National Library of Scotland's (the Library) current Facilities Management Hard Services Contract is in the final year of the term contract with a contract expiry date of 30th June 2022. The Library has now commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and Lot 2 below and as detailed in the Contract Notice and Guidance Document available for download with this contract notice.
It is the opinion of the Library that TUPE rules will apply to this contract. However, bidders will be required to satisfy themselves as to the applicability of TUPE in their tendered response.
The Library” is classed as a Non-Departmental Public Body (NDPB), is funded through Grant-in-Aid by Scottish Government, governed by a Board and is a registered charity.
The Library requires suitably qualified supplier(s)to tender for this contract as set out in the instruction and guidance document, the Contract Notice and the SPD(S)module.
There will be two Lots
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,500,000
two.2) Description
two.2.1) Title
Lot 2 – Building Fabric, Specialist Services and Minor Work
Lot No
2
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
- 45210000 - Building construction work
- 50000000 - Repair and maintenance services
- 90500000 - Refuse and waste related services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
57 George IV Bridge , Edinburgh , EH1 1EW
two.2.4) Description of the procurement
Lot 2 specialist services comprise of defined works covering a broad range and scale all of which are currently procured separately and served primarily by Small to Medium Sized Enterprises (SMEs ).
Lot 1 will also be responsible for the programme and logistic control of Lot 2 including the co-ordination and lead on any emergency works.
Suppliers can bid for more than one lot but will need to complete an SPD(S) module for each lot they are bidding for.
The key requirements of the services can be described as follows:
- To provide a safe environment within the Affected Property , ensuring all mandatory, statutory and Employer’s requirements are met in full;
Details of properties along with detailed scope of services is detailed in the Contract Notice and Guidance Document available for download with this Contract Notice.
two.2.5) Award criteria
Quality criterion - Name: quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Library's current FM Hard Services Contract is in its final term with a contract expiry date of 30th June 2022. The Library has commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and 2.
two.2) Description
two.2.1) Title
Lot 1 – Traditional Hard FM Services
Lot No
1
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
- 50000000 - Repair and maintenance services
- 45259000 - Repair and maintenance of plant
- 35111500 - Fire suppression system
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
57 George IV Bridge , Edinburgh, EH1 1EW
two.2.4) Description of the procurement
Lot 1 – Traditional FM Hard Services
Lot 1 will comprise of all standard Planned Preventive Maintenance (PPM) works, reactive works and regular attendances.
Lot 1 will assume overall management role and direct point of contact for the National Library of Scotland including the management of Lot 2.
Lot 1 will also be responsible for the programme and logistic control of Lot 2 including the co-ordination and lead on any emergency works.
Suppliers can bid for more than one lot but will need to complete an SPD(S) module for each lot they are bidding for.
Scope of requirement
-To provide a safe environment within the Affected Property, ensuring all mandatory, statutory and Employer’s requirements are met in full.
Details of properties along with detailed scope of services is detailed in the Contract Notice and Guidance Document available for download with this Contract Notice
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Library's current FM Hard Services Contract is in its final term with a contract expiry date of 30th June 2022. The Library has commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and 2.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-016337
Section five. Award of contract
Lot No
1
Title
Lot 1 – Traditional Hard FM Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 July 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Richard Irvin FM Limited
Unit A1 City South Office Park , Portlethen
Aberdeen
AB12 4XX
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £6,000,000
Total value of the contract/lot: £3,500,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted
Subcontracting of key named sub contracts
Section five. Award of contract
Lot No
2
Title
Lot 2 – Building Fabric, Specialist Services and Minor Work
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 July 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Richard Irvin FM Limited
Unit A1 City South Office Park , Portlethen
Aberdeen
AB12 4XX
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £3,500,000
Total value of the contract/lot: £1,000,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted
Specialist named subcontractors
Section six. Complementary information
six.3) Additional information
The SPD module scoring methodology and minimum mandatory requirements is detailed at sections 10 & 11 of the Contract Notice Instruction and Guidance Document.
To safequard the effective delivery of the contract , the Library will require any key subcontractors proposed to be used for the delivery of the contract to complete sections A and B of Part II and Part III only of the SPD (S), to self declare whether there are grounds for their exclusion. “Key subcontractors” are those identified as such in the Master Contract List set out at Appendix B of the Instruction and Guidance Document. For the avoidance of doubt, there is no requirement at this stage of the procurement process to complete and submit a separate SPD (S) in relation to any subcontractor who is not a key subcontractor.
Contract Award criteria will be made available along with the ITT and Schedules to tender to the successful Bidders.
The Library is not bound to accept the lowest price or any tendered submission.
Form of Contract - The successful supplier will be required to enter into a formal contract under NEC 4 Facility Management Contract conditions.
(SC Ref:699941)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff court House , 27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom
Internet address
https://scotcourts.gov.uk/about-the-scottish-court-service/contact-us
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Library will incorporate a minimum of 10 calendar days standstill period at the point of which information on the decision to award the contract is communicated to tenderers (the standstill notification).An economic operator that suffers, or risks suffering , loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Sessions after informing the Library of its intentions.