- Lot LOT-0001. East Lindsey District Council - Property
- Lot LOT-0002. East Lindsey District Council - Motor
- Lot LOT-0003. South Holland Council - Property
- Lot LOT-0004. South Holland District Council - Motor
- Lot LOT-0005. Boston Bough Council - Property
- Lot LOT-0006. Boston Borough Council - Motor
- Lot LOT-0007. All Council - Casualty
- Lot LOT-0008. All Councils - PA/Travel
- Lot LOT-0009. All Councils - Fidelity Guarantee
- Lot LOT-0010. All Councils - Engineering
- Lot LOT-0011. All Councils - Inspections
Scope
Description
The objective of this procurement is to procure the key insurance coverage requirements of the council(s), including procurement of statutory inspections. This tender is for Insurance Services (Excluding Brokerage Services).
The three councils (Boston Borough Council, East Lindsey District Council, and South Holland District Council) covered under this procurement work together as "The South & East Lincolnshire Council Partnership (SELCP)", which is the largest Council partnership in the country and, whilst they are distinct separate legal entities, their close working partnership means they can make a greater impact and bring efficiencies in tackling wider common challenges; In many cases, section 113 agreements exist between the councils where one council will employ a member of staff and these costs are then recharged proportionately across other authorities. As such, we are looking to procure both those requirements where a separate risk profile exists and join those requirements where there is some commonality and in particular due to the cross-over of roles and responsibilities between the parties.
As all three councils are separate legal entities, there is a requirement that for those Lots where we are looking to procure the three authorities' requirements under one Lot, the successful bidders have in place a process where, if separate policies are not issued, then costs can be apportioned to each authority in its own right.
Total value (estimated)
- £6,232,000 excluding VAT
- £6,264,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 1 August 2028
- Possible extension to 1 August 2030
- 5 years, 1 day
Description of possible extension:
Option to extend for an additional two years (1 + 1)
Main procurement category
Services
CPV classifications
- 66510000 - Insurance services
Contract locations
- UKF3 - Lincolnshire
Lot constraints
Description of how multiple lots may be awarded:
Please refer to appendix 2 - Pricing and Quality Schedule
Lot LOT-0001. East Lindsey District Council - Property
Description
East Lindsey District Council - Property Damage, Business Interruption, All Risk - Anywhere in the UK, Money, Contracts Works/Works in Progress, and Computer
Lot value (estimated)
- £905,000 excluding VAT
- £905,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. East Lindsey District Council - Motor
Description
East Lindsey District Council - Motor Insurance
Lot value (estimated)
- £520,000 excluding VAT
- £520,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0003. South Holland Council - Property
Description
South Holland Council - Property Damage, Business Interruption, All Risk - Anywhere in the UK, Money, Contracts Works/Works in Progress, and Computer
Lot value (estimated)
- £835,000 excluding VAT
- £835,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0004. South Holland District Council - Motor
Description
South Holland District Council - Motor Insurance
Lot value (estimated)
- £585,000 excluding VAT
- £585,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0005. Boston Bough Council - Property
Description
Boston Bough Council - Property Damage, Business Interruption, All Risk - Anywhere in the UK, Money, Contracts Works/Works in Progress, and Computer
Lot value (estimated)
- £550,000 excluding VAT
- £550,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0006. Boston Borough Council - Motor
Description
Boston Borough Council - Motor Insurance
Lot value (estimated)
- £310,000 excluding VAT
- £310,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0007. All Council - Casualty
Description
Employers Liability, Public/Products Liability, Professional Indemnity, and Claims Handling - Above Deductible Claims
Lot value (estimated)
- £2,300,000 excluding VAT
- £2,300,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0008. All Councils - PA/Travel
Description
All Councils - PA/Travel (Business Travel)
Lot value (estimated)
- £44,000 excluding VAT
- £44,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0009. All Councils - Fidelity Guarantee
Description
All Councils - Fidelity Guarantee - Crime
Lot value (estimated)
- £8,000 excluding VAT
- £8,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0010. All Councils - Engineering
Description
All Councils - Engineering Insurance
Lot value (estimated)
- £15,000 excluding VAT
- £15,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0011. All Councils - Inspections
Description
All Councils - Statutory Inspections
Lot value (estimated)
- £160,000 excluding VAT
- £192,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot LOT-0001. East Lindsey District Council - Property
Lot LOT-0002. East Lindsey District Council - Motor
Lot LOT-0003. South Holland Council - Property
Lot LOT-0004. South Holland District Council - Motor
Lot LOT-0005. Boston Bough Council - Property
Lot LOT-0006. Boston Borough Council - Motor
Lot LOT-0007. All Council - Casualty
Lot LOT-0008. All Councils - PA/Travel
Lot LOT-0009. All Councils - Fidelity Guarantee
Lot LOT-0010. All Councils - Engineering
Lot LOT-0011. All Councils - Inspections
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
9 May 2025, 6:00pm
Tender submission deadline
21 May 2025, 6:00pm
Submission address and any special instructions
To view this contract opportunity, prospective suppliers must first register on the PSPS electronic tendering portal http://in-tendhost.co.uk/pspslprocurement/aspx/Home
From here you will be able to find full instructions on how to view and upload all associated tender documentation as well as ask clarification questions. All tender returns must be sent via the In-Tend system.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 July 2025
Recurring procurement
Publication date of next tender notice (estimated): 20 March 2030
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Price - 60% Quality - 35% Social Value - 5% |
Price |
Weighting description
Price - 60%
Quality - 35%
Social Value - 5%
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authorities
South Holland District Council
- Public Procurement Organisation Number: PLGG-6171-RCMJ
Council Offices, Priory Road
Spalding
PE11 2XE
United Kingdom
Email: procurement@pspsl.co.uk
Region: UKF30 - Lincolnshire
Organisation type: Public authority - sub-central government
Boston Borough Council
- Public Procurement Organisation Number: PZXD-7844-RWJG
Municipal Buildings, West Street
Boston
PE21 8QR
United Kingdom
Email: Procurement@pspsl.co.uk
Region: UKF30 - Lincolnshire
Organisation type: Public authority - sub-central government
East Lindsey District Council
- Public Procurement Organisation Number: PGXY-2191-CRQN
The Hub, Mareham Road
Horncastle
LN9 6PH
United Kingdom
Email: Procurement@pspsl.co.uk
Region: UKF30 - Lincolnshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Public Sector Partnership Services Limited
Summary of their role in this procurement: Provide Procurement Services
- Companies House: 07289357
2 New Bailey, 6 Stanley Street
Salford
M3 5GS
United Kingdom
Email: Procurement@pspsl.co.uk
Region: UKD34 - Greater Manchester South West