Section one: Contracting authority
one.1) Name and addresses
Countess of Chester Hospital NHS Foundation Trust
Liverpool Road
Chester
CH2 1UL
Country
United Kingdom
Region code
UKD63 - Cheshire West and Chester
Internet address(es)
Main address
one.1) Name and addresses
A full list of eligible users is available at https://www.coch-cps.co.uk/
UK
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
National Framework Agreement for the Provision of Data Validation Services
Reference number
F/075/VAL/25/IB
two.1.2) Main CPV code
- 72300000 - Data services
two.1.3) Type of contract
Services
two.1.4) Short description
The Contracting Authority has set up a national framework agreement that will enable NHS Organisations to access highly specialised support to enable the testing and validation of patient data, as part of the process of migrating from a legacy PAS to a modern EPR system.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £10,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 72225000 - System quality assurance assessment and review services
- 72310000 - Data-processing services
- 72311000 - Computer tabulation services
- 72311100 - Data conversion services
- 72312100 - Data preparation services
- 72316000 - Data analysis services
- 72320000 - Database services
- 72321000 - Added-value database services
- 72322000 - Data management services
- 72330000 - Content or data standardization and classification services
- 72920000 - Computer catalogue conversion services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
- 79996100 - Records management
- 80511000 - Staff training services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
A number of NHS organisations are currently migrating, or are expected to migrate from a legacy Patient Administration System (PAS) to modern Electronic Patient Record (EPR) systems.
Many legacy PAS are not Referral to Treatment (RTT) compliant and, therefore, RTT Pathways and associated Events for migration have to be manually manufactured from existing referrals and outcomes.
There may also be significant data quality issues with legacy data that will impact on the management and integrity of that data prior to implementation of a new EPR system.
NHS organisations may lack in-house expertise and/or capacity to undertake the necessary data cleansing exercises and may require expert assistance in undertaking a data validation exercise prior to the Client’s planned migration of its legacy PAS to a modern EPR system.
The objective of this framework is to provide NHS Organisations (“the Clients”) with expert assistance in undertaking data validation exercises prior to and following a Client’s planned migration of its PAS to a modern EPR system. This includes the validation of incomplete pathways, incomplete waiting lists and duplicated pathways as well as understanding the data quality issues that could facilitate the RTT migration to the EPR system and the Client’s Covid-19 restoration and recovery work. This will enable the NHS Organisations to:
• provide assurance to the Board, CCGs and patients of the accuracy of the patient data held, and particularly how this is managed in relation to supporting RTT and other associated patient access standards,
• improve the quality of patient data held within the EPR and support the optimal use of the EPR from implementation.
The Supplier will ensure that effective knowledge transfer takes place and will help the Client to develop an in-house central validation and booking team to achieve business as usual booking and reporting post the EPR implementation.
two.2.5) Award criteria
Quality criterion - Name: Organisation, qualification and experience of staff / Weighting: 20
Quality criterion - Name: Contract management processes / Weighting: 10
Quality criterion - Name: Data testing and validation processes / Weighting: 40
Quality criterion - Name: Knowledge transfer / Weighting: 10
Quality criterion - Name: Social Value / Weighting: 10
Cost criterion - Name: Commercial / Weighting: 10
two.2.11) Information about options
Options: Yes
Description of options
The framework will run for a term of 2 years with options to extend for up to a further 2 years in annual increments.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-000142
Section five. Award of contract
Title
National Framework Agreement for the Provision of Data Validation Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 March 2025
five.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Acumentice Ltd
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1
Total value of the contract/lot: £1
Section five. Award of contract
Title
National Framework Agreement for the Provision of Data Validation Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2025
five.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Aire Logic Limited
Leeds
Country
United Kingdom
NUTS code
- UKE42 - Leeds
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1
Total value of the contract/lot: £1
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 80 %
Short description of the part of the contract to be subcontracted
CereCore will be providing ~80% of the services under the contract. Aire Logic remain as prime.Will be providing key expertise to delivery of the services
Section five. Award of contract
Title
National Framework Agreement for the Provision of Data Validation Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 April 2025
five.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Answer Digital Limited
Leeds
Country
United Kingdom
NUTS code
- UKE42 - Leeds
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1
Total value of the contract/lot: £1
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 10 %
Short description of the part of the contract to be subcontracted
Hippo Digital will support Answer Digital by providing a cadre of expert, qualified individuals to enhance service delivery as needed.
Section five. Award of contract
Title
National Framework Agreement for the Provision of Data Validation Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 April 2025
five.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ideal Health Consultants Ltd
Camberley
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1
Total value of the contract/lot: £1
Section six. Complementary information
six.3) Additional information
This is a framework with no commitment. The award of a Framework Agreement does not guarantee or imply any commitment to any purchase.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
London
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Countess of Chester Hospital NHS Foundation Trust
Chester
Country
United Kingdom