Section one: Contracting authority
one.1) Name and addresses
Clarion Academy Trust
Hobart High School Kittens Lane, Loddon
Norwich
NR14 6JU
Contact
Ben Jones
Telephone
+44 1256467107
Country
United Kingdom
NUTS code
UKH15 - Norwich and East Norfolk
Internet address(es)
Main address
https://www.clarionacademytrust.org.uk/
one.4) Type of the contracting authority
Other type
Education Institute
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Clarion Academy Trust - Catering and Cleaning
Reference number
MPN-10235
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Clarion Academy Trust is currently out to tender for the provision of a full daily catering service as well as their cleaning services.The Catering services at the Trust schools are currently outsourced to a contractor and the cleaning services are currently managed in-house.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the Trust schools. This will consist of breakfast and morning breaks at some sites and full lunch service for each school day at all sites. Please note that at Thurlton there is only a servery as the meals are brought in from another site. Across the Trust there are currently the following pupils on roll for the academic year [2022/23]. Figures for UIFSM and FSM are al so noted against each site.Pakefield High School - 670 pupils total, with 264 entitled to FSMHobart High School - 703 pupils total, with 83 entitled to FSMThurlton Primary School - 61 pupils total, with 22 entitled to UIF
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,487,885
two.2) Description
two.2.1) Title
Clarion Academy Trust - Lot 1 - Catering
Lot No
1
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKH15 - Norwich and East Norfolk
two.2.4) Description of the procurement
Clarion Academy Trust is currently out to tender for the provision of a full daily catering service.The Catering services at the Trust schools are currently outsourced to a contractor.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the Trust schools. This will consist of breakfast and morning breaks at some sites and full lunch service for each school day at all sites. Please note that at Thurlton there is only a servery as the meals are brought in from another site. Across the Trust there are currently the following pupils on roll for the academic year [2022/23]. Figures for UIFSM and FSM are al so noted against each site.Pakefield High School - 670 pupils total, with 264 entitled to FSMHobart High School - 703 pupils total, with 83 entitled to FSMThurlton Primary School - 61 pupils total, with 22 entitled to UIF
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 90
Price - Weighting: 10
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
two.2) Description
two.2.1) Title
Clarion Academy Trust - Lot 2 - Cleaning
Lot No
2
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKH15 - Norwich and East Norfolk
Main site or place of performance
Full Details in Tender Documentation
two.2.4) Description of the procurement
Clarion Academy Trust is currently out to tender for their cleaning services.The cleaning services are currently managed in-house.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-036198
Section five. Award of contract
Contract No
Clarion Academy Trust
Lot No
1
Title
Catering Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 June 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Edwards & Blake
The Courtyard, Catherine Street
Cheshire
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,487,885
Total value of the contract/lot: £2,487,885
Section five. Award of contract
Contract No
Clarion Academy Trust
Lot No
2
Title
Cleaning Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 June 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Crystal Facilities Management Ltd.
Lyra Court, Portal Ways
North Acton
Country
United Kingdom
NUTS code
- UKI7 - Outer London – West and North West
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,562,444
Total value of the contract/lot: £1,562,444
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Clarion Academy Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).