- Scope of the procurement
- Lot 1 - District A- Belfast City
- Lot 2 - District D - Newry Mourne and Down
- Lot 3 - District E - Armagh City Banbridge and Craigavon
- Lot 4 - District F - Mid Ulster
- Lot 5 - District G - Fermanagh and Omagh
- Lot 6 - District H - Derry City and Strabane
- Lot 7 - District J - Causeway Coast and Glens
- Lot 8 - District K - Mid and East Antrim
Section one: Contracting authority
one.1) Name and addresses
Department of Justice
C/O 303 Airport Road West
BELFAST
BT3 9ED
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.justice-ni.gov.uk/
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 4217616 – Department of Justice (DOJ) - The Northern Ireland Courts and Tribunals Service (NICTS) Coroners Removals - Districts A, D, E, F, G, H, J, and K
two.1.2) Main CPV code
- 98371000 - Funeral services
two.1.3) Type of contract
Services
two.1.4) Short description
Under section 12(1) of the Coroners Act 1959 and rule 24 of the Coroners (Practice and Procedure) Rules (NI) 1963 the Coroner is responsible for having in place suitable arrangements for the conveying of bodies to a mortuary for the purpose of his investigation into the cause of death. 1.2 The Northern Ireland Courts and Tribunals Service (NICTS), on behalf of the Coroners, seeks to appoint Contractors who will arrange for the conveying of bodies on the direction of the Coroners within Northern Ireland for the following districts: - Lot 1 - District A- Belfast City Lot 2 - District D - Newry Mourne and Down Lot 3 - District E - Armagh City Banbridge and Craigavon Lot 4 - District F - Mid Ulster Lot 5 - District G - Fermanagh and Omagh Lot 6 - District H - Derry City and Strabane Lot 7 - District J - Causeway Coast and Glens Lot 8 - District K - Mid and East Antrim The Contract term is three (3) years with the option to extend for a further period of up to and including 24 months
two.1.5) Estimated total value
Value excluding VAT: £1,668,745
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
8
two.2) Description
two.2.1) Title
Lot 1 - District A- Belfast City
Lot No
1
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Under section 12(1) of the Coroners Act 1959 and rule 24 of the Coroners (Practice and Procedure) Rules (NI) 1963 the Coroner is responsible for having in place suitable arrangements for the conveying of bodies to a mortuary for the purpose of his investigation into the cause of death. 1.2 The Northern Ireland Courts and Tribunals Service (NICTS), on behalf of the Coroners, seeks to appoint Contractors who will arrange for the conveying of bodies on the direction of the Coroners within Northern Ireland for the following districts: - Lot 1 - District A- Belfast City Lot 2 - District D - Newry Mourne and Down Lot 3 - District E - Armagh City Banbridge and Craigavon Lot 4 - District F - Mid Ulster Lot 5 - District G - Fermanagh and Omagh Lot 6 - District H - Derry City and Strabane Lot 7 - District J - Causeway Coast and Glens Lot 8 - District K - Mid and East Antrim The Contract term is three (3) years with the option to extend for a further period of up to and including 24 months
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £454,209
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract is for an initial period of 3 years with the option to extend for a further period of up to and including 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - District D - Newry Mourne and Down
Lot No
2
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Under section 12(1) of the Coroners Act 1959 and rule 24 of the Coroners (Practice and Procedure) Rules (NI) 1963 the Coroner is responsible for having in place suitable arrangements for the conveying of bodies to a mortuary for the purpose of his investigation into the cause of death. 1.2 The Northern Ireland Courts and Tribunals Service (NICTS), on behalf of the Coroners, seeks to appoint Contractors who will arrange for the conveying of bodies on the direction of the Coroners within Northern Ireland for the following districts: - Lot 1 - District A- Belfast City Lot 2 - District D - Newry Mourne and Down Lot 3 - District E - Armagh City Banbridge and Craigavon Lot 4 - District F - Mid Ulster Lot 5 - District G - Fermanagh and Omagh Lot 6 - District H - Derry City and Strabane Lot 7 - District J - Causeway Coast and Glens Lot 8 - District K - Mid and East Antrim The Contract term is three (3) years with the option to extend for a further period of up to and including 24 months
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,146.50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial contract period is for three (3) years with the option to extend for a further period of up to and including 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - District E - Armagh City Banbridge and Craigavon
Lot No
3
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Under section 12(1) of the Coroners Act 1959 and rule 24 of the Coroners (Practice and Procedure) Rules (NI) 1963 the Coroner is responsible for having in place suitable arrangements for the conveying of bodies to a mortuary for the purpose of his investigation into the cause of death. 1.2 The Northern Ireland Courts and Tribunals Service (NICTS), on behalf of the Coroners, seeks to appoint Contractors who will arrange for the conveying of bodies on the direction of the Coroners within Northern Ireland for the following districts: - Lot 1 - District A- Belfast City Lot 2 - District D - Newry Mourne and Down Lot 3 - District E - Armagh City Banbridge and Craigavon Lot 4 - District F - Mid Ulster Lot 5 - District G - Fermanagh and Omagh Lot 6 - District H - Derry City and Strabane Lot 7 - District J - Causeway Coast and Glens Lot 8 - District K - Mid and East Antrim The Contract term is three (3) years with the option to extend for a further period of up to and including 24 months
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £159,822
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial contract period is for three (3) years with the option to extend for a further period of up to and including 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - District F - Mid Ulster
Lot No
4
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Under section 12(1) of the Coroners Act 1959 and rule 24 of the Coroners (Practice and Procedure) Rules (NI) 1963 the Coroner is responsible for having in place suitable arrangements for the conveying of bodies to a mortuary for the purpose of his investigation into the cause of death. 1.2 The Northern Ireland Courts and Tribunals Service (NICTS), on behalf of the Coroners, seeks to appoint Contractors who will arrange for the conveying of bodies on the direction of the Coroners within Northern Ireland for the following districts: - Lot 1 - District A- Belfast City Lot 2 - District D - Newry Mourne and Down Lot 3 - District E - Armagh City Banbridge and Craigavon Lot 4 - District F - Mid Ulster Lot 5 - District G - Fermanagh and Omagh Lot 6 - District H - Derry City and Strabane Lot 7 - District J - Causeway Coast and Glens Lot 8 - District K - Mid and East Antrim The Contract term is three (3) years with the option to extend for a further period of up to and including 24 months
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £131,859
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial contract period is for three (3) years with the option to extend for a further period of up to and including 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - District G - Fermanagh and Omagh
Lot No
5
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Under section 12(1) of the Coroners Act 1959 and rule 24 of the Coroners (Practice and Procedure) Rules (NI) 1963 the Coroner is responsible for having in place suitable arrangements for the conveying of bodies to a mortuary for the purpose of his investigation into the cause of death. 1.2 The Northern Ireland Courts and Tribunals Service (NICTS), on behalf of the Coroners, seeks to appoint Contractors who will arrange for the conveying of bodies on the direction of the Coroners within Northern Ireland for the following districts: - Lot 1 - District A- Belfast City Lot 2 - District D - Newry Mourne and Down Lot 3 - District E - Armagh City Banbridge and Craigavon Lot 4 - District F - Mid Ulster Lot 5 - District G - Fermanagh and Omagh Lot 6 - District H - Derry City and Strabane Lot 7 - District J - Causeway Coast and Glens Lot 8 - District K - Mid and East Antrim The Contract term is three (3) years with the option to extend for a further period of up to and including 24 months
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £179,555
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial contract period is for three (3) years with the option to extend for a further period of up to and including 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - District H - Derry City and Strabane
Lot No
6
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Under section 12(1) of the Coroners Act 1959 and rule 24 of the Coroners (Practice and Procedure) Rules (NI) 1963 the Coroner is responsible for having in place suitable arrangements for the conveying of bodies to a mortuary for the purpose of his investigation into the cause of death. 1.2 The Northern Ireland Courts and Tribunals Service (NICTS), on behalf of the Coroners, seeks to appoint Contractors who will arrange for the conveying of bodies on the direction of the Coroners within Northern Ireland for the following districts: - Lot 1 - District A- Belfast City Lot 2 - District D - Newry Mourne and Down Lot 3 - District E - Armagh City Banbridge and Craigavon Lot 4 - District F - Mid Ulster Lot 5 - District G - Fermanagh and Omagh Lot 6 - District H - Derry City and Strabane Lot 7 - District J - Causeway Coast and Glens Lot 8 - District K - Mid and East Antrim The Contract term is three (3) years with the option to extend for a further period of up to and including 24 months
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £299,052
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial contract period is for three (3) years with the option to extend for a further period of up to and including 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7 - District J - Causeway Coast and Glens
Lot No
7
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Under section 12(1) of the Coroners Act 1959 and rule 24 of the Coroners (Practice and Procedure) Rules (NI) 1963 the Coroner is responsible for having in place suitable arrangements for the conveying of bodies to a mortuary for the purpose of his investigation into the cause of death. 1.2 The Northern Ireland Courts and Tribunals Service (NICTS), on behalf of the Coroners, seeks to appoint Contractors who will arrange for the conveying of bodies on the direction of the Coroners within Northern Ireland for the following districts: - Lot 1 - District A- Belfast City Lot 2 - District D - Newry Mourne and Down Lot 3 - District E - Armagh City Banbridge and Craigavon Lot 4 - District F - Mid Ulster Lot 5 - District G - Fermanagh and Omagh Lot 6 - District H - Derry City and Strabane Lot 7 - District J - Causeway Coast and Glens Lot 8 - District K - Mid and East Antrim The Contract term is three (3) years with the option to extend for a further period of up to and including 24 months
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £174,915
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial contract period is for three (3) years with the option to extend for a further period of up to and including 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 8 - District K - Mid and East Antrim
Lot No
8
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Under section 12(1) of the Coroners Act 1959 and rule 24 of the Coroners (Practice and Procedure) Rules (NI) 1963 the Coroner is responsible for having in place suitable arrangements for the conveying of bodies to a mortuary for the purpose of his investigation into the cause of death. 1.2 The Northern Ireland Courts and Tribunals Service (NICTS), on behalf of the Coroners, seeks to appoint Contractors who will arrange for the conveying of bodies on the direction of the Coroners within Northern Ireland for the following districts: - Lot 1 - District A- Belfast City Lot 2 - District D - Newry Mourne and Down Lot 3 - District E - Armagh City Banbridge and Craigavon Lot 4 - District F - Mid Ulster Lot 5 - District G - Fermanagh and Omagh Lot 6 - District H - Derry City and Strabane Lot 7 - District J - Causeway Coast and Glens Lot 8 - District K - Mid and East Antrim The Contract term is three (3) years with the option to extend for a further period of up to and including 24 months
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £168,188
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial contract period is for three (3) years with the option to extend for a further period of up to and including 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 August 2022
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 8 February 2023
four.2.7) Conditions for opening of tenders
Date
12 August 2022
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The successful contractor’s performance on the contract will be regularly monitored in line with Schedule 3 of the specification. Contractors not delivering. on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach. satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach. satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. The Authority expressly reserves the rights: (I). not to award any contract as a result of the procurement process commenced by publication of this notice;. (II). to make whatever changes it may see fit to the content and structure of the tendering. Competition; (III) to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and(IV). to award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates. This project will be used to progress the Government’s wider social, economic and environmental objectives
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures:. CPD will comply with the Public Contracts Regulations 2015 and, where. appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is. communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful. tenderers to challenge the award decision before the contract is entered into.