- Scope of the procurement
- Lot 1. Provision of a Voluntary Benefits Website for Employee Discount
- Lot 2. Provision of a Green Car Salary Sacrifice Service
- Lot 3. Provision of a Cycle to Work Salary Sacrifice Service
- Lot 4. Provision of a Home Technology Salary Deduction Service
- Lot 5. Provision of a Childcare Voucher Salary Sacrifice Service
- Lot 6. Provision of a Health Care Cash Plan Scheme
Section one: Contracting authority
one.1) Name and addresses
The North Yorkshire Council
County Hall, Racecourse Lane,
Northallerton
DL7 8AD
Contact
Kate Chapman
Kate.Chapman@northyorks.gov.uk
Telephone
+44 1609533450
Country
United Kingdom
Region code
UK - United Kingdom
National registration number
8867655
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104117
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/login.asp?B=yortender
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/login.asp?B=yortender
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Employee Benefits including Discounts with Salary Sacrifice Schemes
Reference number
87263
two.1.2) Main CPV code
- 98300000 - Miscellaneous services
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority seeks to award a framework agreement for the provision of employee benefits including discounts with salary sacrifice schemes. The contract shall commence on 1st December 2024 and shall be for a period of four (4) years. The maximum value permitted by the Authority is £100,000,000. This figure accounts for use by both the Authority and Customers. The Authority intends to appoint a maximum of one (1) supplier per lot. Suppliers may bid for one or more lots.
two.1.5) Estimated total value
Value excluding VAT: £100,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Provision of a Voluntary Benefits Website for Employee Discount
Lot No
1
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 1 is the Provision of a Voluntary Benefits Website for Employee Discounts. The Supplier shall provide an innovative voluntary benefits website which delivers a wide range of offerings for discounted goods and services from both nationally and locally sourced suppliers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of a Green Car Salary Sacrifice Service
Lot No
2
two.2.2) Additional CPV code(s)
- 33952000 - Transport equipment and auxiliary products to transportation
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 2 is the Provision of a Green Car Salary Sacrifice Service. The Supplier shall provide the Customer access to fuel efficient and low emission vehicles accessing discounted rates via a web based system, assisting in reducing the environmental impact of business travel and commuting.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of a Cycle to Work Salary Sacrifice Service
Lot No
3
two.2.2) Additional CPV code(s)
- 34000000 - Transport equipment and auxiliary products to transportation
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The provision to enable the Customer’s Employees the ability to order a new bicycle, and accessories, via a web based system.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of a Home Technology Salary Deduction Service
Lot No
4
two.2.2) Additional CPV code(s)
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 4 is the Provision of a Home Technology Salary Deduction Service. The Supplier shall enable the Customer’s Employees the ability to order new home technology, including items that have a positive impact on the environment and help to reduce carbon emissions, via a web based system.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of a Childcare Voucher Salary Sacrifice Service
Lot No
5
two.2.2) Additional CPV code(s)
- 75340000 - Child allowances
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Supplier shall enable the Customers the ability for existing members of a childcare voucher scheme to order childcare vouchers online, which are deductible under salary sacrifice rules and payable to a registered childcare provider on a monthly basis. This shall be facilitated via a web based system.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of a Health Care Cash Plan Scheme
Lot No
6
two.2.2) Additional CPV code(s)
- 66512200 - Health insurance services
- 85100000 - Health services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Supplier to provide Health cash plans to assist Employees with spreading the cost of healthcare expenses (including, but not limited to optical and dental treatment).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 July 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 13 November 2024
four.2.7) Conditions for opening of tenders
Date
23 July 2024
Local time
12:00pm
Place
Procurement and Contract Management, North Yorkshire Council, County Hall, Northallerton, DL7 8AD
Information about authorised persons and opening procedure
An independent member of the Procurement and Contract Management section will verify the tenders through our e-tendering system (YORtender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
All public sector bodies may access this framework a full list is provided below:
Local authority councils
During the term of this Contract, any Contracting Authority created as a wholly owned subsidiary of North Yorkshire Council shall have the ability to access this Service.
England Scotland and Wales Local Councils - https://www.gov.uk/find-local-council
Northern Ireland Local Councils - https://www.nidirect.gov.uk/contacts/local-councils-in-northern-ireland
Schools in England https://www.gov.uk/government/publications/schools-in-england
Schools in Wales http://gov.wales/statistics-and-research/address-list-of-schools/?lang=en
Educational Establishments in England and Wales http://www.education.gov.uk/edubase/search.xhtml?
clear=true
Schools in Scotland https://education.gov.scot/parentzone
Educational Establishments in Scotland http://www.gov.scot/Topics/Statistics/ScotXed/SchoolEducation/
SchoolEstablishments
Schools and Educational Establishments in Northern Ireland https://www.education-ni.gov.uk/services/schoolsplus
England Scotland and Wales Higher Education https://www.gov.uk/check-a-university-is-officially-recognised/overview
Northern Ireland Higher Education https://www.nidirect.gov.uk/articles/universities-and-colleges-northern-ireland
Education Trusts http://www.education.gov.uk/edubase/groups/search.xhtml?page=1
Police, fire and rescue, maritime and coastguard agency emergency services:
UK Police Forces https://www.police.uk/forces/
England Fire and Rescue Services http://www.fire.org.uk/fire-brigades.html
Scotland Fire and Rescue Services http://www.firescotland.gov.uk/your-area.aspx
Wales Fire and Rescue Services http://gov.wales/topics/people-and-communities/communities/safety/fire/
localservices/?lang=en
Northern Ireland Fire and Rescue Services https://www.nifrs.org/areas-districts/12/13
UK Maritime & Coastguard Agency https://www.gov.uk/government/organisations/maritime-and-coastguardagency/about/access-and-opening
NHS bodies, the HSC (Northern Ireland) and ambulance services:
England NHS http://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
Scotland NHS http://www.scot.nhs.uk/organisations/
Wales NHS http://www.wales.nhs.uk/nhswalesaboutus/structure
Northern Ireland HSC http://online.hscni.net/hospitals/health-and-social-care-trusts/
England Ambulance Service http://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
Scotland Ambulance Service http://www.scottishambulance.com/footer/contactus.aspx
Wales Ambulance Service http://www.was-tr.wales.nhs.uk/Default.aspx?pageId=62&lan=en
Northern Ireland Ambulance Service http://www.nias.hscni.net/contact-us-2/contact-details/
Central government departments and their agencies:
England / UK Central Government https://www.gov.uk/government/organisations
Scotland Government https://beta.gov.scot/about/how-government-is-run/directorates/
Wales Government http://gov.wales/about/?lang=en
Northern Ireland Government https://www.northernireland.gov.uk/topics/your-executive/governmentdepartments
Registered charities:
England and Wales Registered Charities http://apps.charitycommission.gov.uk/showcharity/registerofcharities/
RegisterHomePage.aspx
Scotland Registered Charities http://www.oscr.org.uk/charities
Northern Ireland Registered Charities http://www.charitycommissionni.org.uk/charity-search/
To access the tender documents you must register your organisation details on the YORtender (Mercell) system at https://yortender.eu-supply.com/login.asp?B=YORTENDER.
To view details of this opportunity, log into your account and click on “CTM Published Tenders” link. Select “Quote/tender ID” from the “Text filter” drop down menu, enter 87263 into the “with keyword” filter and click the green Search button. The opportunity should then appear in the list below. Click the name of the opportunity which will give an overview of the opportunity and click “Accept” if you wish to accept the invitation to tender.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
The Strand
London
Country
United Kingdom
Internet address
https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
North Yorkshire Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable.
Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).
Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.