Section one: Contracting authority
one.1) Name and addresses
National Library of Scotland
George IV Bridge
Edinburgh
EH1 1EW
Telephone
+44 1316233700
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cloud - Based Computerized Maintenance Management System
Reference number
2024.25.007
two.1.2) Main CPV code
- 48420000 - Facilities management software package and software package suite
two.1.3) Type of contract
Supplies
two.1.4) Short description
The National Library of Scotland (“the Library”) is looking for a cloud-based Computerized Maintenance Management System (CMMS) with service desk capabilities. It also requires to be compatible with tablet devices and integrate seamlessly with SFG20 via API.
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48100000 - Industry specific software package
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
57 George IV Bridge, Edinburgh EH1 1EW
two.2.4) Description of the procurement
The National Library of Scotland (“the Library”) is looking for a supplier to provide a cloud-based Computerized Maintenance Management System (CMMS) to manage and coordinate all assets and facilities maintenance activities across all premises of the Library. The service will cover the supply of a cloud-based CMMS, installation, implementation, data migration, data storage, system support and maintenance.
The new system must be compatible with tablet devices and will be able to integrate seamlessly with SFG20 via API. The new CMMS system is expected to provide service desk capabilities, ensuring efficiency of maintenance management and its process in the Library.
The system will be able to manage all of the Library's premises including 4 sites in Edinburgh and 2 sites in Glasgow.
two.2.14) Additional information
The initial contract term is 3 years, with options to extend for a further 2 years plus 2 years plus 2 years.
two.3) Estimated date of publication of contract notice
18 August 2025
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=797619.
(SC Ref:797619)