Section one: Contracting authority/entity
one.1) Name and addresses
Leeds City Council - PACS
Civic Hall
Leeds
LS11UR
Contact
Nigel Hill
Telephone
+44 1133785830
Country
United Kingdom
Region code
UKE42 - Leeds
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Live Well Leeds
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement at the time of conclusion of the contract:
Live Well Leeds is a community based mental health service that offers a single point of access for all referrals including self-referrals, 7 days a week including evenings. Support available includes:
1:1 support
Drop in cafes
Group sessions
Gender-specific activities
Culture-specific activities
User led activities
Outdoor activities
Peer support
Art/craft activities
Information technology
Information and signposting.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 064-142677
Section five. Award of contract/concession
Contract No
DN325642
Title
Live Well Leeds
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
13 September 2018
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Touchstone - Leeds
Leeds
Country
United Kingdom
NUTS code
- UKE42 - Leeds
Justification for not providing organisation identifier
Not on any register
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £6,548,225
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85000000 - Health and social work services
seven.1.2) Additional CPV code(s)
- 85000000 - Health and social work services
seven.1.3) Place of performance
NUTS code
- UKE42 - Leeds
seven.1.4) Description of the procurement:
Community Based Mental Health
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
72
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£7,822,766.50
seven.1.7) Name and address of the contractor/concessionaire
Touchstone - Leeds
Leeds
Country
United Kingdom
NUTS code
- UKE42 - Leeds
Justification for not providing organisation identifier
Not on any register
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
A modification to the contract with Touchstone-Leeds is required to enable continued delivery of the Live Well Leeds service - a Community Based Mental Health Service, while the Working Age Adults (WAA) Commissioning Team completes a full service review and consults on any revised model to ensure it remains fit for purpose, and a change of provider cannot be made on economic grounds and would cause substantial duplication of costs to the Council.
The end date of the contract will be modified for a period of an additional twelve months. This will give the Council time to complete its full-service review. The total cost of the additional 12 month period until 31st March 2025 will be a maximum of £1,274,541.5 which includes a 5% efficiency saving that has been applied. The figure also includes a sum of £138,896 from Children's Services for work delivered in the Early Help Hubs. The value of the proposed variation is £1,274,541.5, which equates to approximately 18% of the original contract value.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The additional services for 12 months have become necessary to ensure a continuation of existing services while a full service review is being undertaken and allow appropriate consideration of the service model to be made, allowing sufficient time for a subsequent procurement exercise to be undertaken as required. The additional time is required to allow proper consideration of the service model to be undertaken, in order to be sure that the contract continues to meet the needs of the citizens of Leeds following the Covid-19 pandemic.
A change of provider would not be practicable for economic reasons.
To re-procure with a new provider for only 12 months instead of waiting for the full service review to be finalised will result in substantial duplication of costs for the Council.
The value of the proposed variation is £1,274,541.5, which equates to approximately 18% of the original contract value. Taking these figures into account, the modification of the contract by the addition of 12 months does not exceed 50% of the initial contract value.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £6,548,225
Total contract value after the modifications
Value excluding VAT: £7,822,766.50