- Scope of the procurement
- Lot 1. Commercial Gas and Oil Servicing
- Lot 2. Kitchen Equipment (Gas) Servicing
- Lot 3. Kitchen Canopy and Duct Cleaning
- Lot 4. Fan Assisted Heaters
- Lot 5. Air Conditioning
- Lot 6. Air Handling Units
- Lot 7. Portable Fire Fighting Equipment Maintenance and Servicing
- Lot 8. Maintenance of Passenger and Goods Lifts
- Lot 9. Legionella
Section one: Contracting authority
one.1) Name and addresses
Monmouthshire County Council
County Hall, Rhadyr
Usk
NP15 1GA
Telephone
+44 1633644644
Country
United Kingdom
NUTS code
UKL21 - Monmouthshire and Newport
Internet address(es)
Main address
http://www.monmouthshire.gov.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mechanical and Electrical Facilities Management Services Framework
Reference number
ERFX1000005
two.1.2) Main CPV code
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Monmouthshire County Council are going out to tender and award for a new Framework Agreement for the provision of a suite of Facilities Management Services for Monmouthshire County Council(MCC), Torfaen County Borough Council (TCBC), Blaenau Gwent County Borough Council (BGCBC) and Gwent Police. MCC are leading the procurement exercise and once awarded TCBC, BGCBC and Gwent Police will be able to use the framework to appoint suppliers for the following:
Lot 1 - Commercial Gas and Oil Servicing
Lot 2 - Kitchen Equipment (Gas) Servicing
Lot 3 - Kitchen Canopy and Duct Cleaning
Lot 4 - Fan Assisted Heaters
Lot 5 - Air Conditioning
Lot 6 - Air Handling Units
Lot 7 - Portable Fire Fighting Equipment Maintenance and Servicing
Lot 8 - Maintenance of Passenger and Goods Lifts
Lot 9 – Legionella
Lots 1 to 8 follow CLAW specifications and further guidance is included in the tender documents. A maximum of five suppliers will be appointed per lot and depending on the value of their requirements Councils will either award contracts by a call to competition or by direct award in rotation.
two.1.5) Estimated total value
Value excluding VAT: £2,634,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Commercial Gas and Oil Servicing
Lot No
1
two.2.2) Additional CPV code(s)
- 50531200 - Gas appliance maintenance services
- 76000000 - Services related to the oil and gas industry
- 76200000 - Professional services for the oil industry
- 50531100 - Repair and maintenance services of boilers
- 44621200 - Boilers
- 44621220 - Central-heating boilers
- 44621221 - Parts of central-heating boilers
- 39721410 - Gas appliances
- 39721411 - Gas heaters
two.2.3) Place of performance
NUTS codes
- UKL2 - East Wales
- UKL16 - Gwent Valleys
Main site or place of performance
Monmouthshire, Torfaen, Blaenau Gwent
two.2.4) Description of the procurement
This lot is for commercial gas and oil servicing. The requirements of this lot include:
- Boiler Servicing and Maintenance
- Servicing of Gas Fired Appliances
- Radiant Gas Heating Maintenance
- Pressurisation Units Maintenance
- Gas Tightness Testing
Please see the tender documents for further details
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £284,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Council may re-procure prior to the end of this agreement
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Kitchen Equipment (Gas) Servicing
Lot No
2
two.2.2) Additional CPV code(s)
- 39221000 - Kitchen equipment
- 50531200 - Gas appliance maintenance services
- 39721410 - Gas appliances
two.2.3) Place of performance
NUTS codes
- UKL2 - East Wales
- UKL16 - Gwent Valleys
Main site or place of performance
Monmouthshire, Torfaen, Blaenau Gwent
two.2.4) Description of the procurement
The services required for this lot are:
- Kitchen Equipment Maintenance
- Gas Tightness Testing
Please see tender documents for further details
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Council may re-procure prior to the end of this agreement
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Kitchen Canopy and Duct Cleaning
Lot No
3
two.2.2) Additional CPV code(s)
- 39141000 - Kitchen furniture and equipment
- 39221000 - Kitchen equipment
- 90910000 - Cleaning services
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKL2 - East Wales
- UKL16 - Gwent Valleys
Main site or place of performance
Monmouthshire, Torfaen, Blaenau Gwent
two.2.4) Description of the procurement
This lot is for the cleaning of kitchen ventilation canopies and ducts
Please see tender documents for further detail.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Council may re-procure prior to the end of this agreement
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fan Assisted Heaters
Lot No
4
two.2.2) Additional CPV code(s)
- 39721310 - Air heaters
two.2.3) Place of performance
NUTS codes
- UKL2 - East Wales
- UKL16 - Gwent Valleys
Main site or place of performance
Monmouthshire, Torfaen, Blaenau Gwent
two.2.4) Description of the procurement
This lot is for the maintenance and repair of fan assisted heaters. work includes:
- Fan assisted heater servicing
- Servicing of cabinet fan convector heaters.
See tender documents for detailed specification
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Council may re-procure prior to the end of this agreement
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Air Conditioning
Lot No
5
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKL2 - East Wales
- UKL16 - Gwent Valleys
Main site or place of performance
Monmouthshire, Torfaen, Blaenau Gwent
two.2.4) Description of the procurement
This lot is for the maintenance and servicing of Air conditioning and comfort cooling systems
Please see the tender documents for further details
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Council may re-procure prior to the end of this agreement
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Air Handling Units
Lot No
6
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKL2 - East Wales
- UKL16 - Gwent Valleys
Main site or place of performance
Monmouthshire, Torfaen, Blaenau Gwent
two.2.4) Description of the procurement
This Lot is for the maintenance and servicing of air handling units. Please see the tender documents for more detail
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Council may re-procure prior to the end of this agreement
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Portable Fire Fighting Equipment Maintenance and Servicing
Lot No
7
two.2.2) Additional CPV code(s)
- 35111320 - Portable fire-extinguishers
- 35111300 - Fire extinguishers
two.2.3) Place of performance
NUTS codes
- UKL2 - East Wales
Main site or place of performance
Monmouthshire, Torfaen, Blaenau Gwent
two.2.4) Description of the procurement
This lot is for the maintenance and servicing of portable firefighting equipment and also includes fire risk assessments
Please see tender documents for further details
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Council may re-procure prior to the end of this agreement
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Maintenance of Passenger and Goods Lifts
Lot No
8
two.2.2) Additional CPV code(s)
- 42416000 - Lifts, skip hoists, hoists, escalators and moving walkways
- 42416100 - Lifts
- 42416120 - Goods lifts
- 42416130 - Mechanical lifts
- 50750000 - Lift-maintenance services
two.2.3) Place of performance
NUTS codes
- UKL2 - East Wales
- UKL16 - Gwent Valleys
Main site or place of performance
Monmouthshire, Torfaen, Blaenau Gwent
two.2.4) Description of the procurement
This lot is for the maintenance and servicing of passenger and goods lifts. This includes platform lift maintenance.
Please see tender documents for more details
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Council may re-procure prior to the end of this agreement
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Legionella
Lot No
9
two.2.2) Additional CPV code(s)
- 90711100 - Risk or hazard assessment other than for construction
- 44613500 - Water containers
- 39370000 - Water installations
two.2.3) Place of performance
NUTS codes
- UKL2 - East Wales
- UKL16 - Gwent Valleys
Main site or place of performance
Monmouthshire, Torfaen, Blaenau Gwent
two.2.4) Description of the procurement
This lot is for the provision of legionella risk assessments and ongoing monitoring of the domestic water systems to ensure compliance with the HSE approved code of practice and guidance. The Control of Legionella Bacteria in Water Systems L8 (2013)
Please see tender documents for further details
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Council may re-procure prior to the end of this agreement
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 45
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 August 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.7) Conditions for opening of tenders
Date
11 August 2023
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The Council may re-procure prior to the end of this agreement
six.3) Additional information
For the avoidance of doubt, this procurement exercise is being conducted by MONMOUTHSHIRE COUNTY COUNCIL on behalf of themselves and Torfaen County Borough Council, Gwent County Borough Council and Gwent Constabulary including any successors in title
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=131470.
(WA Ref:131470)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom