Section one: Contracting entity
one.1) Name and addresses
Northern Ireland Electricity Networks Limited
120 Malone Road,
Belfast,
BT9 5HT
Angela.Hutton@nienetworks.co.uk
Country
United Kingdom
NUTS code
UKN - Northern Ireland
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Electricity
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HR System and Payroll Managed Service
Reference number
S1197
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Contracting Entity intends to establish a Framework Arrangement for the provision of a HR System and Payroll Managed Service. The Framework Agreement will be for a period of five (5) years with an option, exercisable entirely at the discretion of the Contracting Entity and subject to the terms of the Framework Agreement, to extend by a further optional period of up to three (3) years, with a total potential duration of eight (8) years.
The Contracting Entity estimates that the total spend under the Framework Agreement will be in the range of £1,400,000 to £1,800,000
two.1.5) Estimated total value
Value excluding VAT: £1,800,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48311000 - Document management software package
- 48311100 - Document management system
- 48450000 - Time accounting or human resources software package
- 48460000 - Analytical, scientific, mathematical or forecasting software package
- 48482000 - Business intelligence software package
- 48517000 - IT software package
- 48610000 - Database systems
- 48611000 - Database software package
- 48612000 - Database-management system
- 48613000 - Electronic data management (EDM)
- 48620000 - Operating systems
- 48931000 - Training software package
- 66523100 - Pension fund administration services
- 79211110 - Payroll management services
- 79500000 - Office-support services
- 79631000 - Personnel and payroll services
- 80420000 - E-learning services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Northern Ireland
two.2.4) Description of the procurement
NIE Networks wishes to establish a framework agreement (following award of this tender competition) for the Provision of an Integrated HR System and Managed Payroll Service to include the following modules:
• HR & Occupational health
• Payroll
• Leave Management
• Cars
• Employee/Manager Self Service
• Recruitment & Onboarding
• Case Management
• Talent & Performance - PPR
• Training
• E-Learning
• Pensioners Payroll
• Agency Workers
The above list may not be exhaustive.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
At the end of the term, the framework arrangement may be subject to retender.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will be for a period of five (5) years with an option, exercisable entirely at the discretion of the Contracting Entity and subject to the terms of the Framework Agreement, to extend by a
further optional period of up to three (3) years, with a total potential duration of eight (8) years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As specified within the PQQ and/or tender documents available from the address specified above with the reference project S1197 HR System and Payroll Managed Service
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
As specified within the PQQ and/or tender documents available from the address specified above with the reference project S1197 HR System and Payroll Managed Service
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As specified within the PQQ and/or tender documents available from the address specified above with the reference project S1197 HR System and Payroll Managed Service
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 September 2021
Local time
3:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
13 September 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 48 months
six.4) Procedures for review
six.4.1) Review body
Northern Ireland Electricity Networks Ltd
120 Malone Road
Belfast
BT9 5HT
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Northern Ireland Electricity Networks Ltd
120 Malone Road
Belfast
BT9 5HT
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chicester Street
Belfast
BT1 3 JY
Country
United Kingdom